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Categories, flags, and reminderscan help organize your email, calendar, and contacts plus create a to-do list.
Categories
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To assign a category to an email, right-click the message, choose Categorize, then pick a category.
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The first time you use a category, Outlook asks if you want to rename it. Otherwise it's named for a color. You can create a category by selecting New > Name > Color > OK.
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To see all categories, select Categorize > All Categories.
You can follow the same process for calendar events and contacts. When creating meetings, select Categorize, then select your category.
Note: Categories are only seen by you, and you can add multiple categories to email, contacts, and events.
Flag and Reminders
Select the 
Or for more details, right-click the flag.
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Select Add Reminder to open the menu.
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In the Custom box, for Flag to, select Follow up or type a description.
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Check the Reminder box, then pick the date and time. You can label the type of reminder you want.
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When you’re finished, select OK. An alarm bell
Reminders show in the message list and reading pane.
View all Follow Up Flags
Select View > Layout > To-Do Bar >Tasks. The To-Do Bar pane opens and shows all flags.
Remove a Follow Up Flag
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Right-click the email message.
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Select Follow Up > Mark Complete. The Follow Up Flag changes to a green checkmark and is removed from the To-Do Bar.
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