Add list items
Applies To
SharePoint Server Subscription Edition SharePoint Server 2019 SharePoint in Microsoft 365 Microsoft ListsIt's easy to create a new list item and add details to it.
In list view, you can add a single item by using the + New command. In grid view, you can add several items.
You can also attach files to a list item to provide additional details, such as a spreadsheet with supporting numbers or a document of background information. To add items to a list, you need Contribute permission level or higher. To edit items, see Edit list items in SharePoint.
Notes:
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Does your screen look different than the examples here? Your administrator may have classic experience set on the list, or you're using an earlier version. If so, see Add, edit, or delete list items.
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You must have permission to edit a list. If you're a list owner, site owner, or administrator, see Switch the default experience for lists or document libraries from new or classic for the steps to set the default experience.
Add a single item to a list
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Navigate to the site containing the list where you want to add an item.
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Above the list, select the + New or + New item link to open the New item window.
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Enter the information in the list item. For example:
You may see a custom form instead of the default list form. For more information, contact the site or list owner.
You must enter information if the column label has an asterisk * next to it.
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To attach one or more files to the list item, click Add attachments, locate the file, and then click Open. Hold down the CTRL key when selecting files to attach more than one file.
If the Add attachments command is unavailable, your list doesn't support attachments.
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Click Save.
Add several items in grid view
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Navigate to the site containing the list where you want to add an item.
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On the Command bar, select Edit in grid view.
If Edit in grid view is not visible, make sure you are not editing a list or have not selected one or more items.
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Enter the information for each list item.
You must enter information if the column label has an asterisk * next to it.
It's possible to copy and paste several items at once, for example from a Word table or Excel range. Make sure all values match their column type. To start the paste operation, position the cursor in the first blank column.
You can't attach a file to a list item in Edit in grid view.
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When done, select Exit grid view.
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When you're finished entering the information, click
You can add an item to a list. When adding an item, you can enter data or select from predefined values. You can also add an attachment to a list item—upload an image, or attach a file (such as a PDF, a photo, or a video from your device or from OneDrive or SharePoint).
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Open the list where you want to add an item.
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Tap New.
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Under New Item, enter or select the data you want to add.
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Tap Save.
The new item is added to the end of the list.
You can add an item to a list. When adding an item, you can enter data or select from predefined values. You can also add an attachment to a list item—upload an image, or attach a file (such as a PDF, a photo, or a video from your device or from OneDrive or SharePoint).
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Open the list where you want to add an item.
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Tap New.
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Under New item, enter or select the data you want to add.
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Tap Save.
The new item is added to the end of the list.
See Also
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