Text & tables

Set text direction and position in a shape or text box

In PowerPoint, text boxes and most shapes can include text in them. The text can be positioned horizontally or vertically, and it can appear on one line or wrap to multiple lines.

Video: Learn how to arrange the text in a shape or text box. You can flip text or rotate text, and you can align it vertically and horizontally:

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Specify text direction in a shape or text box

Text direction samples: horizontal, rotated, and stacked

In a shape or text box, you can change the direction in which text is read. That is, you can pivot text 90 or 270 degrees so that it appears sideways.

  1. Right-click the edge of the shape or text box.

  2. On the shortcut menu, select Format Shape.

    Format Shape on the shortcut menu

  3. In the Format Shape pane, click Size/Layout & Properties Layout & Properties tab.

  4. Under Text Box , select the option that you want in the Text direction list.

    Selecting text direction in the Format Shape pane

The Stacked option is available in PowerPoint and Excel, but not Word.

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Rotate (mirror) text in a shape or text box

An example of mirrored text: the first is rotated 180 degrees on the x axis, and the second is rotated 180 degrees on the y axis
  1. Insert a text box or shape in your document, and then type and format your text.

  2. Right-click the box or shape and select Format Shape.

  3. In the Format Shape pane, under Shape Options, select Effects.

    Effects tab in the Format Shape pane
  4. Under 3-D Rotation , in the X Rotation or Y Rotation box, enter 180 .

  5. (Optional) If your text box becomes filled with a color, you can remove the color in the Format Shape pane. Under Shape Options , click the Fill & Line tab Fill & Line tab, expand Fill , and select No fill .

  6. (Optional) To remove the text box outline, right-click the text box, click Outline in the mini toolbar that appears, and choose No Outline .

More positioning options

Select a heading below to open it and see the detailed instructions.

Horizonal text in shapes

To change the horizontal alignment of a single paragraph or line:

  1. Click in the paragraph or line of text that you want to modify.

  2. On the Home tab (or the Message tab in Outlook), click the horizontal alignment option that you want.

The Paragraph group on the Home tab

To change the horizontal alignment of all text in a shape or text box:

  1. Click the border of the shape or text box to select it.

  2. On the Home tab, (or the Message tab in Outlook), click the horizontal alignment option you want.

The Paragraph group on the Home tab

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Three vertical text-alignment options: top, middle, and bottom

  1. Right-click the border of the shape or text box.

  2. On the shortcut menu, click Format Shape .

    Format Shape on the shortcut menu

  3. In the Format Shape pane, click Size/Layout & Properties Layout & Properties tab.

    Text box options in the Format Shape pane

  4. Select the option that you want in the Vertical alignment list.

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When text wraps , it automatically continues on a new line as it reaches the right border of the shape or text box.

  1. Right-click the border of the shape or text box that contains the text you want to wrap.

  2. On the shortcut menu, select Format Shape .

    Format Shape on the shortcut menu

  3. In the Format Shape pane, select Size/Layout & Properties Layout & Properties tab, and then select Wrap text in shape .

    Wrap text in shape checkbox

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The margin is the distance between the text and the outer border of the enclosing shape or text box.

  1. Right-click the border of the shape or text box.

  2. On the shortcut menu, select Format Shape .

    Format Shape on the shortcut menu

  3. In the Format Shape pane, click Size/Layout & Properties Layout & Properties tab.

    Text box options in the Format Shape pane

  4. Specify a measurement in inches or millimeters (mm) for any of the following margins:

    Margin

    Description

    Left margin

    Distance between the left border of a shape and the leftmost text

    Right margin

    distance between the right border of a shape and the rightmost text

    Top margin

    distance between the top border of a shape and the uppermost text

    Bottom margin

    distance between the bottom border of a shape and the lowest text

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You can automatically increase the size of a shape or text box vertically so that the text fits inside it.

  1. Right-click the border of the shape or text box.

  2. On the shortcut menu, click Format Shape.

    Format Shape on the shortcut menu

  3. In the Format Shape pane, click Layout & Properties Layout & Properties tab, click Text Box , and then select Resize shape to fit text .

    Selecting Resize shape to fit text in the Format Shape pane

Tip: You can reduce the size of the text to fit it in the shape or text box by clicking Shrink text on overflow .

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See Also

Wrap text around a circle or other shape

Wrap text in a cell in Excel

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