Print your PowerPoint slides, handouts, or notes

In PowerPoint, you can print your slides, your speaker notes, and create handouts for your audience.

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Print your presentation

Select File > Print.
For Printer, select the printer you want to print to.
For Settings, select the options you want:
- Print All Slides: To print each slide on a single sheet or change to just print a range of slides.
- Slides: From the drop-down, choose to print all slides, selected slides, or the current slide. Or, in the Slides box, type which slide numbers to print, separated by a comma.
- Print Layout: Choose to print just the slides, just the speaker notes, an outline, or handouts. The number of slides per page is also an option, an effective way to save paper.
  
  The Outline prints only the text in the slides, without images. The Notes of a presentation show the slide and the related speaker notes below it. If you choose to print Handouts, you can print several slides on one page using a variety of layouts, some with space for note-taking.
- Color: Choose whether you want color, grayscale, or pure black and white.
- Edit Header & Footer: Select to edit the header and footer before printing.
For Copies, select how many copies you want to print.
Select Print.

Printed handouts: Add or remove slide numbering

This is a subscriber-only feature This feature is available only to Microsoft 365 Subscribers for Windows desktop clients.

By default, in PowerPoint for Microsoft 365 (beginning with version 1810), printed handouts include a slide number below each slide image.

You can turn off this option in the Print dialog box on the same menu where you chose to print Handouts. At the bottom of the menu are several toggle options with check marks. Clear the check mark next to Print slide numbers on handouts:

The Outline prints only the text in the slides, without images. The Notes of a presentation show the slide and the related speaker notes below it. If you choose to print Handouts, you can print several slides on one page using a variety of layouts, some with space for note-taking.

Select a heading below to open it and see the detailed instructions.

On the File menu select Print.
Select Show Details at the bottom of the dialog box.
In the Layout box, select Slides.
Set the other printing options you want, and select Print.

On the File menu select Print.
Select Show Details at the bottom of the dialog box.
In the Layout box, select Notes.
Set the other printing options you want, and select Print.

On the File menu select Print.
Select Show Details at the bottom of the dialog box.
In the Layout box, select Outline.
Set the other printing options you want, and select Print.

On the File menu select Print.
Select Show Details at the bottom of the dialog box.
In the Layout box, select one of the Handout options, depending on how many slides per page you want.
By default, in PowerPoint for Microsoft 365 for Mac (beginning with version 16.30), printed handouts include a slide number below each slide image.

You may turn off this option in the Print dialog box by clearing the check mark next to Print slide numbers on handouts:
Select Print.