Create a Shifts schedule

Create a new schedule 

You must be a team owner to create a schedule. In Shifts, each team in Teams gets one schedule to work with, and you can create and manage a schedule for any team you’re an owner of. 

1. Create a schedule for your team.

   1. In Shifts, select Choose or create a schedule , and then select New schedule.

   2. Select Create next to the team you want.

   3. Set the time zone for your team’s location, select the closest city, and then choose Confirm.

2. Add schedule groups to organize people in the schedule based on job type or department. To add a group: 

   1. Select Add group.

   2. Select More options  > Rename group, give your group a name, and select Save.

      Tip: The name can be used in @mentions in chats and channel posts in Teams, so be sure to choose a name that’s easy to recognize. To learn more, see Turn on shift-based tags in Teams.

3. Add team members to each group. To add a person to a group: 

   1. Next to a group, select Add people.

   2. Enter the person’s name or email address, select their name in the list, and then choose Add.

4. Go to the Settings tab. From here, define the schedule options and choose the Shifts capabilities that you want to make available to your team. 
   
   To learn more about each setting, see Configure settings for your team's schedule in Shifts.

Assign shifts to team members

1. Go to the row of the team member, and under the date that you want, select More options > Add shift. Or, double-click the empty shift.

2. Fill out the information for the shift, including start and end times and notes, and then select Save.

Add open shifts

1. Go to the Open shifts row in a group, and under the date that you want, select More options > Add open shift. Or, double-click the empty shift.

2. Fill out the information for the shift, including the number of slots to make available, and then choose Save.

Want more?

Get started in Shifts

Create a team schedule in Shifts

Add shifts to the schedule in Shifts

Copy a schedule in Shifts

Publish a schedule in Shifts