Attach files in Outlook

When you attach a file from your computer, you're attaching a copy of the file. Each recipient will get their own copy of the file.

1. On the toolbar of the message window or calendar event, select Attach file > Browse this computer.

   

2. Choose the local file you want to attach and select Open.

You can also share a file from OneDrive. This way, your recipients can collaborate on it in real time.

1. On the toolbar of the message window or calendar event, select Attach file > OneDrive.

   

2. Choose the file or folder you want to share.

3. At the bottom of the OneDrive window, select the down arrow to select Share link.

4. Choose whether people can edit the file or only view it. Select More actions icon and then select Manage Access. 

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6. In the Sharing settings window, choose if people can edit the file or only view it. Click Apply.

If you have a link to a OneDrive or SharePoint file, you can paste it in the body of your message. Outlook will replace the URL with the name of the file and the corresponding Office app icon. Select the link to choose who has access to it.

When you select Attach file to attach a file, you'll see a short list of files that might be relevant to your conversation or that you've worked on recently. Select any of them to add it to your message.

1. Select the message that contains the attachment you want to download.

2. Next to the attachment, select .

   

3. Select Download.

1. Open the message containing the attachment you want to print.

2. Select the attachment, and then select Download.

   Caution: Don't open an attachment sent in an email message unless you trust the content and the person who sent it to you. Attachments are a common method for spreading computer viruses. In the email message, select Preview from the drop-down menu next to the attachment to view the contents of the attachment without opening it.

3. Open the attachment using its corresponding app or program, and then print. For example, open a .docx file in Word and then print.

In the email message you're writing, select  and then select Remove Attachment.

You can insert photos, gifs, or clipart from your computer or OneDrive as inline pictures in email messages, calendar events, or your email signature. Inline pictures are displayed in the body of the message or calendar event.

1. Open the message or calendar event.

2. Select the picture icon to insert a picture from your computer or OneDrive.

   

3. Choose the picture you want to insert and select Open.

4. Drag the corner handles to resize the image.

   Note: Resizing an image doesn't reduce its file size. To learn how to reduce the file size of a picture, see Reduce the file size of a picture.

5. Right-click the image to see formatting options.