Make an appointment or meeting private
Applies To
Outlook for Microsoft 365 Outlook 2024 Outlook 2021 Outlook 2019 Outlook 2016 New Outlook for WindowsMarking a meeting or appointment private can hide some of the meeting details from others in your organization.
If you share and grant Read permissions to your calendar to another user, they will not be able to see the details of your private appointments. However, if you share and grant Delegate with access to view private items permissions, those delegates will be able to view details of your private appointments. By default, delegates do not have access to private items, but you can change this option when assigning Delegate permissions.
Sharing your folders and assigning permissions must be done explicitly. To share a folder, see Share an Outlook calendar with other people.
Select a tab option below for the version of Outlook you're using. What version of Outlook do I have?
Note: If the steps under this New Outlook tab aren't working for you, you may not be using new Outlook for Windows yet. Select the Classic Outlook tab and follow those steps instead.
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In the calendar, double-click to edit the event that you organized and want to make private.
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On the Event tab, select Private.
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Save the appointment or send the meeting update. The details will be visible to only you and the meeting attendees. In calendar view, a lock symbol appears on the event to indicate it is private.
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In the calendar, select the meeting or appointment you want to make private.
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In the Tags group, select Private.
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Select Save & Close. In calendar view, a lock symbol will appear on the event to indicate it is private.
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