Print messages, calendars, or other Outlook items

Print any Outlook item

1. Choose an email, calendar, contact, or task item to print.

2. Choose File > Print to see a preview of the item you've chosen to print. 

   

   Note: You can also use Ctrl+P to print items.

3. Select the printer you want to use if it isn't already selected.

4. Press Print Options to change the print settings as needed.

   

   • Printer section
     Select a printer, print to a file, or select Properties to set layout orientation and change paper/output options.

   • Print style section
     Different Outlook item types have different print style options. Table style and Memo style are two of the most common options. Select Page Setup to select different fonts, change specific paper and format properties, or add a header or a footer. If you want to save your own custom style, select Define Styles and edit a specific style.

   • Page range section
     Print all pages for the chosen item or specify the pages to be printed

   • Print options section
     You can choose whether to print any attachments.

   • Copies section
     Set the number of pages and the number of copies to print and indicate if the copies are to be collated.

5. Select Print.

Print a single contact

1. Select People or the People icon at the bottom of your Outlook window.

2. In the folder pane, under My Contacts, select the contacts folder that contains the contact that you want to print.

3. Double-click the contact to open it.

4. Select File > Print.

5. A preview of the printed contact will show on the right. If this is the format you want and you want to print all pages, select Print. Otherwise, continue to Step 6.

6. Select Print Options to display the Print options dialog box.

   • Under Print style, select Define Styles > Edit to change fonts, fields, paper options, and header and footer options. When you're done making changes, select OK, then Print.

   • On the Print dialog box, under Page range, type the page numbers or range of page numbers you want to print, then select Print.

Print some or all contacts in your address book

To print some, but not all of your contact list, first filter your contacts so that only the contacts that you want appear. After your contacts are filtered, the printing steps are the same as if you are printing all contacts as outlined here. For information on filtering your contact list, see Use Outlook's built-in search filters.

1. Select People or the People icon at the bottom of your Outlook window.

2. In the folder pane, under My Contacts, select the contacts folder that contains the contact that you want to print.

3. Select File > Print.

4. A preview of the printed contacts will show on the right. If this is the format you want and you want to print all pages, select Print. Otherwise, continue to Step 5.

5. Select Print Options to display the Print options dialog box.

   • Under Print style, select Define Styles > Edit to change fonts, fields, paper options, and header and footer options. When you're done making changes, select OK, then Print.

   • On the Print dialog box, under Page range, type the page numbers or range of page numbers you want to print, then select Print.

When you use File > Print to display the Print view, which contains both printer settings and print preview, the current window may shift to the background, behind the main Outlook window. You can minimize the main Outlook window to bring the Print view back to the foreground. For more information on this problem, see Print preview problems in Outlook.

Print a message

1. In the preview of the message that appears, select  Print at the top.

2. In the Print dialog box, select a printer, a layout, and which pages you want to print. 

3. Select Print.

Print a calendar

1. In Calendar, on the Home tab, select Print.

2. In the preview dialog, under Calendar, select the calendar you want to print.

3. Under View, select the calendar layout you want, such as Work week or Month.

4. Select a time range and whether you want a mini-month or a detailed agenda. (Each selection you make is immediately reflected in the preview image.)

5. When you've selected the settings you want, select Print.

6. In the Print dialog, choose a printer, then select Print again.

   Tip: To save the calendar as a PDF file, under Printer, choose Microsoft Print to PDF. 

Print a picture in an email

You can't currently print a picture from the body of a message. However, here are some ideas. 

• Right-click the image and select  Save image as. Save the image to your device. Then, from File Explorer, right-click the file and choose Print.

  Tip: If the picture looks cut off in the print preview, clear the box named Fit picture to frame.

• Right-click the picture and choose  Copy image. Open Paint or another image editor, press Ctrl+V to paste it, then print the picture from the editor.

• If you receive the picture as an attachment, select the arrow next to the image and choose Download or Save to OneDrive.