Create and share news on your SharePoint sites

In this article:

• Where news is shown

• Add a News post starting from SharePoint Home

• Add a News post on a team site or communication site

• Make copy of News post

• Add a news post by using a link

• Build the news post page

• Edit a news post

• Remove a news post

• Remove the News web part from your page

• Add the News web part back to your page, or to a different page

• Troubleshooting

Where news is shown

News is shown as a personalized feed on the SharePoint start page and in the mobile app. It can also be shown on team sites, communication sites, and hub sites. You can also choose to show News in a Teams channel.

Personalized news feed

The SharePoint news system surfaces a personalized news feed in a few places, one of them being at the top of the SharePoint start page in the section titled News from sites.

The SharePoint start page is accessed from the Microsoft 365 App Launcher when you select SharePoint.

The personalized news feed is also available in the SharePoint mobile app on iOS and Android in the left tab titled News. A personalized news feed can also show on a page when a page author has set up the News web part to use the option Recommended for current user as a news source.

• How news posts for the personalized feed are determined

  Using the power of Microsoft Graph, SharePoint blends news in your personalized feed from:

  • People you work with

  • Your followed sites

  • Your frequently visited sites

Notifications on mobile

When an important, relevant news article is posted by someone in your close sphere of work, or posted to a site in which you are active, you will receive a notification on your mobile device ‘from SharePoint’ within your device’s notification tray. When you click on a notification, you are taken directly into the SharePoint mobile app to view the news article and all its data-rich, interactive content.

• How news posts notifications are determined

  Using the power of Microsoft Graph, SharePoint sends notifications based on:

  • People you work with

  • Your followed sites

Organization news

News can come from many different sites. but there might be "official" or "authoritative" sites for organization news. News from these sites are distinguished by a color block on the title as a visual cue, and are interleaved throughout all news posts displayed for users on the SharePoint start page. The following image shows news on SharePoint home where News@Contoso is the organization news site.

To enable this feature and specify the sites for organization news, a SharePoint global admin must use the SharePoint Powershell commands:

• Get-SPOOrgNewsSite

• Set-SPOOrgNewsSite

SharePoint admins can specify any number of organization news sites. For multi-geo tenants, organization news sites would have to be set up for each geo location. Each geo location could use the same central organization news site, and/or have its own unique site that shows organization news specific to that region.

To learn more about how to set up an organization news site, see Create an organization news site.

Add a News post starting from the SharePoint start page

In SharePoint, you can add news posts from your SharePoint start page.

1. At the top of the SharePoint start page, click Create news post.

2. Choose the site where you want to publish your news post.

3. You'll get a blank news post page on the site you chose, ready for you to fill out.

4. Create your news post using the instructions Create the news post.

Add a News post on a team site or communication site

By default, News is at the top of your team site and under the hero on a communication site.

1. Click + Add in the News section to start creating your post. You'll get a blank news post page ready for you to start filling out.

2. Create the news post using the instructions Build the news post page.

Alternatively, you can create a News post by clicking + New at the top of your site, and then News post. Then, select a page template and start building the news post.

Make a copy of existing News post 

If you would like to use an existing News post like a template, to create a fresh post, make a copy from the news post itself.

1. Go to the news post you want to copy.

2. Click + New and then click Copy of this news post.

1. You'll get a copy of the news post on the same site as the original news post, ready for you to edit and post.

2. Create your news post using the instructions Create the news post.

Add a news post by using a link

In SharePoint you can add a link to content from your site, or from another web site with the News link. The linked content will appear as a news post.

1. Go to the site with news where you want to add the post. From the home page, click + New and then click News link.

   

   If you're on another page and don't see News link as a menu option, add a News Web Part to the page first, and then click + Add under News.

   

2. In the Link field, paste the web address to an existing news item. You will see several more fields.

   

3. In the Title image field, add a title that will be shown for the news item on the page. This is a required field.

   

4. Click Add thumbnail or Change to add or change an optional thumbnail image. You can choose between one of the following sources of the image:

   

   Click Open to use a selected image.

   • Recent Images returns images that you've recently used or added to the SharePoint site.

   • Web search does a Bing search for images on the web in a selection of categories. You can set filters for size (small, medium, large, x-large, or all), layout (square, wide, tall, or all), or Creative Commons or all images.

   • OneDrive shows you the OneDrive folder associated with the site where you can navigate and select images.

   • Site offers document libraries on the SharePoint site where you can select images to use.

   • Upload opens a window where you can select an image from your local computer.

   • From a link provides a filed to paste in a link to an image in OneDrive for work or school or your SharePoint site. You can't link to images from other sites or the web.

5. Add or edit the description in the Description field. This is optional.

   

6. Click Post to add the link to your news.

Build the news post page

1. Begin with adding a name that will serve as your headline. You can use the toolbar on the top to add or change an image.

   

2. If the content pane is enabled:
   Select the Toolbox  on the right to add content like text, documents, video and more.
   
   If the content pane is not enabled:
   Click + to add web parts such as text, images, video, and more.
   
   Learn about using web parts on SharePoint pages.

3. When you are done creating your page, click Post news at the top right, and you'll see the story appear in the News section as the most recent story. The news is also displayed on the SharePoint start page, and may be displayed in other places you choose. Additionally, the people you work with and the people who report to you are notified that you've published news in the SharePoint mobile app.

Edit a news post

1. Go to the site that has the news post you want to edit.

2. Click See all in the upper right of the news section. If you don't see the See all option, click Pages in the left navigation, and from the list, select the news page you want to edit.

3. Make your changes, and then click Update news. This will republish your news page, so that anyone who can view your news post will see the changes. It does not change the order that the news post is in.

Delete a news post or news link

For SharePoint:

1. Go to the site that has the news post you want to remove.

2. Go to your Pages library by selecting Pages on the left navigation. If you don't see Pages on the left, select Settings, select Site contents, then select Site Pages. 

3. From the list of pages, select the news post you want to remove.

4. Click the ellipses (...) to the right of the page, and then click Delete.

For SharePoint Server 2019, follow these steps:

• In the Quick Launch bar, click Pages, and then select the news item you want to delete.

• Click the ellipses (...), and then click Delete.

• Click Delete in the confirmation dialog.

Remove the News web part

1. Go to the page that has the news section you want to remove.

2. Click Edit at the top of the page.

3. Select the News section, and then click Delete on the left.

Add the News web part back to your page, or to a different page

If you removed the News from your page, you can add it back. Or, you can add it to a different page. To do this, you can use the News  web part.

1. Click Edit at the top of the page.

2. Click the + sign.

3. Select the News web part. For more information on using the News web part, see Use the News web part on a SharePoint page.

   Note: For more information on working with web parts, see Using web parts on pages.

Troubleshooting

If your news post is not visible where news is shown:

• Ensure the news post that was created is a post and not a page. You'll know if you see a button for Post or Repost at the top right. Pages will have a Publish or Republish button instead.

• Check that source for the news (which you can find in the News web part property pane) is correct and that people have access to it.

• Make sure the post is not still in a draft state; that is, make sure you've selected the Post button after you've created the post.