Applies ToTeams Microsoft 365 admin Microsoft Teams

This article applies to frontline managers and workers.

With the time clock feature in Shifts, you can clock in and out of your shifts on Teams mobile, desktop, and web. To use this feature, managers must first turn on time clock in Shifts settings. If location detection is also enabled, and you allow Teams access to your location, your location is documented when you clock in and out on your mobile device.

Note: You can view and edit your time sheets in Shifts on Teams mobile but not on desktop or web. 

MobileDesktop and web

Clock in

As you start your shift, tap  Microsoft Teams Time Clock icon Time clock, pick the team you want to clock in to, and then press and hold down Microsoft Teams Shifts start button under Microsoft Teams Time Clock iconShift.

The in-shift time counter starts and lets you know how long you've been working. 

When you're clocked in, you'll see these two buttons.

Screenshot of shift and break time counter and buttons on Shifts mobile

  • The  Microsoft Teams stop buttonbutton under Microsoft Teams Time Clock iconShift and the in-shift time counter in hh:mm:ss.

  • The  Microsoft Teams Shifts start button button under  Microsoft Teams Shifts break iconBreak and the in-break time counter in hh:mm:ss.

Take a break

To take a break during your shift, press and hold down  Microsoft Teams Shifts start button under Microsoft Teams Shifts break icon Break. You'll now only see the in-break time counter, which lets you know how long you've been on a break.

Note: When you start a break, the in-shift time counter stops. You have to end your break before you can continue or end your shift. 

To end your break, press and hold down Microsoft Teams stop button under  Microsoft Teams Shifts break iconBreak. From here, both buttons are displayed again, and the in-shift time counter continues from where it left off.

Clock out

At the end of your shift, press and hold down Microsoft Teams Shifts stop button under Microsoft Teams shift iconShift to clock out. 

Edit and confirm your time sheet

You can view your time clock activity and correct or confirm the information on your time sheet.

Your time sheet is displayed after you clock out. You can also open it at any time. Tap Microsoft Teams Time Clock icon Time clock, pick the team you want to see your time sheet for, and then tap Microsoft Teams time sheet icon in the upper-right corner.

  • Editing an activity on your time sheet allows you to:

    • Update your clock in/out days and times.

    • Update your break start/end days and times.

    • Add or delete breaks.

    • Add notes to your time sheet entries.

    • Delete all activity for a time sheet entry.

  • Confirming an activity on your time sheet means that you won't be able to edit that time sheet entry.

Note: If you're a manager, you can export your team's time sheet report. Learn more about how to export and view your team's time sheet report in Shifts. 

Clock in

As you start your shift, select Clock in. The in-shift time counter Microsoft Teams Time Clock iconhh:mm starts and lets you know how long you've been working. 

Take a break

To take a break during your shift, select the down arrow next to the in-shift time counter, and then select Start a break. The in-break time counter Microsoft Teams Shifts break icon hh:mm lets you know how long you've been on a break.

Note: When you start a break, the in-shift time counter stops. You have to end your break before you can continue or end your shift. 

To end your break, you can either select the in-break time counter Microsoft Teams Shifts break icon hh:mm or select the down arrow next to it, and then select End break. You’ll then see the in-shift time counter Microsoft Teams Time Clock icon hh:mm, which continues from where it left off. 

Clock out

To clock out at the end of your shift, you can either select the in-shift time counter Microsoft Teams Time Clock icon hh:mm or select the down arrow next to it, and then select Clock out.

Note: If you're a manager, you can export your team's time sheet report. Learn more about how to export and view your team's time sheet report in Shifts. 

If your organization is using Shifts with UKG Pro Workforce Management

If you're using Shifts with UKG Pro Workforce Management (UKG Pro WFM), you might also be able to use UKG Pro WFM to clock in and out of your shifts, depending on your company policies. 

Here are best practices to follow when using time clock. Use these guidelines to avoid mismatched records in timecards. 

Note: Using time clock to start or end a break during a shift and edit or confirm time sheets isn't supported when using Shifts with UKG Pro WFM. 

Managers and workers:

  • If your company policies allow you to use UKG Pro WFM in addition to Shifts to clock in and out, use the same app to clock in and out of a particular shift. For example, if you used Shifts to clock in to a shift, use Shifts to clock out of that shift.

Managers:

  • Use UKG Pro WFM to manage and review employees’ timecards and timecard exceptions.

  • Don’t edit employees’ scheduled shifts for the current day in UKG Pro WFM, especially if they already clocked in or out of their shifts.

For IT admins

Shifts for your frontline organization

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