Publish a Viva Amplify publication

The ability to publish to multiple distribution endpoints with just one click is a powerful feature in Viva Amplify that can save content creators a lot of time and effort. With this capability, you can distribute content to a variety of channels simultaneously, such as Outlook, SharePoint, and Teams. This article provides guidance on how to prepare for publishing after the content is created and previewed and customized in the respective channel editors. Additionally, this article outlines how to resolve any publishing errors that may occur By following these guidelines, you can ensure that your content is distributed effectively and efficiently across multiple channels.

First, you'll need to create your main draft.

Add your audience
Choose how to publish
Publish now
Schedule to publish

Add your audiences for each distribution channel

Add an audience in Outlook

From your preview or customize view for Outloo, select the Add audience icon to open the audience selection pane.

You can add either individual email addresses or distribution lists. The publication will be sent as one email to all recipients on the to, cc, and bcc lines. Screenshot of the To field in Outlook showing an email address being selected.

Notes:

The to field needs to contain at least one email address for the email to be successfully sent.
There is a limit of 200 email addresses or groups that can be entered.
If you send the email as BCC only, the email recipient won't be able to see the other recipients the email has been sent to.

Select sites to publish to in SharePoint

The SharePoint distribution channel allows you to select a total of 10 sites you can publish your page to. You can enter a part of the name of the site or type in the URL and select the site you want to publish to. Screenshot of the pane to add SharePoint sites.

Select channels to publish to in Teams

To select the channel your teams message will appear in teams, start typing the channel name in the field. If multiple names for the channel exist, you'll see up to five channels. Screenshot of the Teams customization pane showing a sample Teams post.

Choose how to publish

Once you've reviewed your content, updated the sender, and chosen your audience(s), you can publish your content.

From the Distribution channel preview

Once you've saved your content, you'll be able to see previews of how it will appear for each distribution channel you've selected. You can publish from here by choosing Publish from the command bar. Screenshot of the distribution channel selected to preview for.

From the campaign overview or Publications page

Under the publication you want to publish, select the Publish button. Screenshot of a Publications page showing several publications with publish buttons.

Publish now

Select the Publish dropdown menu and choose Publish now.
Review the publication summary to confirm the distribution channels. Once everything looks good, select Publish.

Schedule to publish at a specific date and time

Select the Publish dropdown menu and choose Schedule to publish.
Review the publication summary to confirm the distribution channels. Once everything looks good, select Next to proceed.
On the Schedule to publish panel, choose a date in the calendar. Then enter a time.

Note: It may take a few minutes after your scheduled publish time for the publication to appear in the selected distribution channels.
When you're ready, select Schedule to save your changes and schedule your publication.

If you need to get your publication approved before you publish it, you can also request approval.