Collaborate on files in Microsoft Teams
Applies To
Teams Microsoft TeamsSimplify your workflow with others by collaborating on files in Microsoft Teams. Share them to allow others to view and edit them with you (editing in Visio requires a license).
Share a file in Teams
Work on files together by sharing them with members of your team using OneDrive in Teams. To share a file from OneDrive:
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In Teams, go to OneDrive > My Files.
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Find the file you want to share.
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Hover over the file and select Share .
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Enter the name, group, or email you want to send your file to.
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Add an optional message to give the recipient context.
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Select Sharing settings to change file permissions.
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Select Copy link to copy the file link to your clipboard.
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Select Send .
Your files library in channels
Each channel in Teams has its own file folder where you can share files for that specific channel.
To access channel files:
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Go to Teams in the leftmost side of Teams.
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Select the channel you want to access files in.
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Select Files at the top of the channel.
Upload a file
Upload a file to OneDrive
To upload a file to OneDrive in Teams:
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Open Teams for desktop and select OneDrive .
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Select Add new > Files upload.
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Select a file and select Open.
The file will automatically start uploading.
Upload a file to a channel
To upload a file to a channel in Teams:
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Go to Teams in the leftmost side of Teams.
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Choose the channel you want to upload a file in.
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Drag and drop the file from where it's currently located into the Teams window among the files.
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Select Upload,then select the file (or files) you'd like to upload, and select Open.
Any files you upload will be accessible by any member of your channel.
Create a file
To create a new file in Teams:
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In Teams, go to OneDrive .
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Select Add new .
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Choose the type of file you want to create.
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Enter a name for the file and select Create.
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The new file will open for you to start editing.
Note: Linux users won't be able to open files with the desktop Office app.
Collaborate in a file
Collaborate with others in files by uploading and sharing them in Teams.
To share a file and start collaborating with others:
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In Teams, go to OneDrive .
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Find the file you want to share.
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Hover over the file and select Share .
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Add the name, group, or email you want to share the file and collaborate with.
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Select Sharing settings and choose your file's sharing permissions. By default, people you share the file with will have editing access.
Note: To share with someone outside your org, select People you choose from Sharing settings . Then, select Apply and add their email to share.
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Select Can review to allow others to review and suggest changes but not edit directly.
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Select Can view to allow others to view the file without making any changes or suggestions.
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Select Apply to save changes.
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Select Send .
Note: Linux users won't be able to open files with the desktop Office app and will need to use Office for the web.