Sort details

We sorted numbers in the previous video. You can also sort text and dates, either alphabetically, by format (such as color), or by a custom list you create.

Sort by specifying criteria

Use this technique to choose the column you want to sort, plus other criteria, such as font or cell colors.

1. Select a single cell anywhere in the range that you want to sort.

2. On the DATA tab, in the Sort & Filter group, click Sort. The Sort dialog box appears.

3. In the Sort by list, select the first column on which you want to sort.

4. In the Sort On list, select either Values, Cell Color, Font Color, or Cell Icon.

5. In the Order list, select the order that you want to apply to the sort operation — alphabetically or numerically, ascending or descending (that is, A to Z or Z to A for text, or lower to higher or higher to lower for numbers).

Want more?

Sort by dates

Sort data using a custom list

Filter data in a range or table