Format and add a graphic

After you initially set up your labels, you can make changes and add finishing touches before you go to print.

If you want to change the names or addresses, you can Edit Recipient List.

Here, you can decide which names you want to place on the labels, without changing the list itself.

If you want to change the actual content of the list, click the Data Source, and click Edit.

Then, you can click an item and type, or add a New Entry.

Now, what about the formatting? If you want to modify the address block, start by deleting the old one in the first label.

Make sure you select the entire cell.

Then, click Address Block.

Create a new address block. Then, make sure the first entry is selected in the Preview area and click OK. Then, click Update Labels.

If you want to modify the look of the label content, you can go to the HOME tab and use any of the text formatting tools.

Let's change the line spacing, so the last line isn't chopped off.

Select all the text in the first cell, click Line and Paragraph Spacing, and Line Spacing Options. Let's try changing the Line spacing, At value to point 6. Click OK.

That should leave plenty of room for an additional line or two.

Then, go to the MAILINGS tab and click Update Labels.

You can also use any of the other font or paragraph options.

For example, you may want to add a color or change the font style.

The only thing you don't want to do is change the alignment of the cell borders, because then the text won't line up with the labels when you go to print.

You also have formatting options you can use on the TABLE TOOLS tabs. That's right.

In case you hadn't noticed, Word lays out the labels by using a table.

Again, you don’t want to change the cell size or margins.

But you can click this icon to select the table, and then click this button to center the text against the left margin.

The last thing we'll do is add a small graphic in each label.

Click ahead of the first line of text in the first cell, and go to the INSERT tab. Then, click Pictures, and choose a picture. It is probably a good idea to use something fairly simple.

Click this LAYOUT OPTIONS button next to the picture, and select Square.

Now you can drag a corner handle to resize the picture, and then click the center of the picture and move it into place.

Finally, when the layout of the first label looks the way you want it, go to the MAILINGS tab, and Update Labels one last time.

Now, you can click FILE and Print.

Check the print preview to see what the label sheet looks like without the gridlines.

Then, load your label sheets in the printer, and click Print.

So, now you have the basics of creating and printing labels in Word.

In the last movie, we'll explore a few more options and create a custom label.