Use a screen reader to insert audio or video in PowerPoint

In this topic

• Insert a video from your device

• Insert a video from the internet

• Insert an audio file from your device

• Record an audio file in PowerPoint

Insert a video from your device

1. In the Normal view, navigate to the slide content area where you want to add a video file.

2. Press F6 until you hear the currently selected tab, for example, "Home, selected, tab."

3. Press Control+Option+Left or Right arrow key until you hear "Insert tab," and then press Control+Option+Spacebar. You hear: "Insert, selected."

4. Press the Tab key until you hear "Video menu button," and then press Control+Option+Spacebar.

5. In the video menu, press the Up or Down arrow key until you hear "Movie from file," and then press Control+Option+Spacebar. You hear the name of the currently selected file.

6. To browse for a video file, press the Tab key until you hear the video you want to insert to the slide.

7. To insert the video in focus, press the Tab key until you hear "Insert button," and press Control+Option+Spacebar.

Insert a video from the internet 

You can add an online video from video sharing communities such as YouTube or from stock videos readily available in PowerPoint.

Insert an audio file from your device

1. In the Normal view, navigate to the slide content area where you want to add an audio file.

2. Press F6 until you hear the currently selected tab in the ribbon, for example, "Home, selected, tab."

3. Press Control+Option+Left or Right arrow key until you hear "Insert tab," and then press Control+Option+Spacebar. You hear: "Insert, selected."

4. Press the Tab key until you hear "Audio menu button," and press Control+Option+Spacebar.

5. Press the Up or Down arrow key, until you hear "Audio from file," and then press Control+Option+Spacebar. The Choose Audio dialog box opens.

6. Press the Tab key or Control+Option+Right or Left arrow key until you hear the name of the audio file you want. If the audio file is in a folder, press the Tab key until you hear the name of the folder you want and then press Control+Option+Spacebar. Press the Tab key or Control+Option+Right or Left arrow key until you find the file you want.

7. To insert the audio file, press the Tab key until you hear "Insert button," and press Control+Option+Spacebar.

Record an audio file in PowerPoint

You can quickly record an audio file directly in PowerPoint and insert it into a slide.

1. In the Normal view, navigate to the slide content area where you want to add an audio file.

2. Press F6 until you hear the currently selected tab in the ribbon, for example, "Home, selected, tab."

3. Press Control+Option+Left or Right arrow key until you hear "Insert tab," and then press Control+Option+Spacebar. You hear: "Insert, selected."

4. Press the Tab key until you hear "Audio menu button," and press Control+Option+Spacebar.

5. Press the Up or Down arrow key until you hear "Record audio," and then press Control+Option+Spacebar.

   If you hear "Microsoft PowerPoint would like to access the microphone," press the Tab key until you hear "OK, button," and then press Control+Option+Spacebar.

6. The Record Audio pane opens, and the focus is on the record button. To start recording, press Control+Option+Spacebar. To stop the recording, press Control+Option+Spacebar. If you've moved the focus away from the record button, move the focus to the Record Audio pane, press the Tab key until you hear "Stop, button," and then press Control+Option+Spacebar.

7. To insert the recording to the slide, press the Tab key until you hear "Insert button," and then press Control+Option+Spacebar.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Use keyboard shortcuts to deliver PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate PowerPoint

What's new in Microsoft 365

In this topic

• Insert a video from your phone

• Insert a video from your phone camera

Insert a video from your phone

You can use a video you have recorded with your device's camera or download a video from the web. By default, videos are saved to Photos.

1. Navigate to the slide content area where you want to insert a video.

2. Tap near the top of the screen with four fingers, swipe right until you hear "Show ribbon, button," and then double-tap the screen. You hear the name of the currently selected tab, for example, "Home tab."

3. Double-tap the screen, swipe right until you hear "Insert, tab," and then double-tap the screen.

4. Swipe right until you hear "Insert video, button," and double-tap the screen. The video repository in your device opens.

   If you hear "PowerPoint would like to access your videos," swipe right until you hear "OK, button," and double-tap the screen.

5. Swipe right until you hear "Videos," followed by the number of videos in the folder. Double-tap the screen to open the folder.

6. Swipe right until you locate the video you want. VoiceOver reads the duration and date of each video.

7. To select the video, double-tap the screen, and then swipe right until you hear: "Choose, button."

8. To insert the video, double-tap the screen. The focus returns to your presentation with the video selected.

Insert a video from your phone camera

1. Navigate to the slide content area where you want to insert a video.

2. Tap near the top of the screen with four fingers, swipe right until you hear "Show ribbon, button," and then double-tap the screen. You hear the name of the currently selected tab, for example, "Home tab."

3. Double-tap the screen, swipe right until you hear "Insert, tab," and then double-tap the screen.

4. Swipe right until you hear "Insert picture from camera, button," and then double-tap the screen. Your phone camera activates.

   If you hear "PowerPoint would like to access the camera," swipe right until you hear "OK, button," and double-tap the screen.

5. Swipe right until you hear: "Camera mode, photo." To change the mode to video, swipe down with one finger. You hear: "Video."

   If you hear “PowerPoint would like to access the microphone,” swipe right until you hear "OK button," and then double-tap the screen.

6. To start recording your video, swipe right until you hear: "Record video, button." Point the camera in the direction you want, and then double-tap the screen.

7. To stop recording, double-tap the screen. If you have moved the focus away from the record button, swipe right until you hear "Stop recording video, button," and then double-tap the screen.

8. To insert the video, swipe right or left until you hear "Use video, button," and then double-tap the screen. The focus returns to your presentation with the video selected.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate PowerPoint

What's new in Microsoft 365

In this topic

• Insert a video from your phone

• Insert a video from your phone camera

• Insert an audio file from your phone

• Record an audio file in PowerPoint

Insert a video from your phone

You can use a video you have recorded with your device's camera, or a video you've downloaded from the web. The videos are saved to the default image storage on your phone.

1. Navigate to the slide content area where you want to insert a video.

2. Swipe left until you hear "More options, button," and then double-tap the screen. You hear the name of the currently selected tab, for example, "Home tab menu."

3. Double-tap the screen, swipe right or left until you hear "Insert, tab," and then double-tap the screen.

4. Swipe right until you hear "Videos menu," and then double-tap the screen. Swipe right until you hear "Video button," and double-tap the screen.

   If you hear "PowerPoint would like to access your videos," swipe right until you hear "OK, button," and double-tap the screen.

5. The default image and video storage on your phone opens. Swipe right or left to navigate to the video file you want to insert.

   Note: Depending on your Android version or if you're using a corporate account, the steps might be slightly different. You might have to choose whether to use your work or personal profile, select the storage app, and choose whether to use the app only once or always.

6. Once on the correct video file, double-tap the screen. The video is inserted to the slide. The focus returns to your presentation with the video selected.

Insert a video from your phone camera

1. Navigate to the slide content area where you want to insert a video.

2. Swipe left until you hear "More options, button," and then double-tap the screen. You hear the name of the currently selected tab, for example, "Home tab menu."

3. Double-tap the screen, swipe right or left until you hear "Insert, tab," and then double-tap the screen.

4. Swipe right until you hear "Videos menu," and then double-tap the screen. Swipe right until you hear "Record video, button," and double-tap the screen. The camera on your phone activates.

   If you hear "PowerPoint would like to access the camera," swipe right until you hear "OK, button," and double-tap the screen.

5. To start recording your video, swipe right until you hear: "Shutter, button." Point the camera in the direction you want, and then double-tap the screen.

   If you hear “PowerPoint would like to access the microphone,” swipe right until you hear "OK button," and then double-tap the screen.

6. To stop recording, swipe right until you hear "Shutter, button," and then double-tap the screen. If you've moved the focus away from the shutter button, swipe left or right until you hear "Shutter button," and double-tap the screen.

7. To insert the video, swipe right or left until you hear "Unlabeled button," and then double-tap the screen. The focus returns to your presentation with the video selected.

Insert an audio file from your phone

You can add audio files from your phone to a presentation.

1. Navigate to the slide content area where you want to insert an audio file.

2. Swipe left until you hear "More options, button," and then double-tap the screen. You hear the name of the currently selected tab, for example, "Home tab menu."

3. Double-tap the screen, swipe right or left until you hear "Insert, tab," and then double-tap the screen.

4. Swipe right until you hear "Audio menu," and double-tap the screen. Swipe right until you hear "Insert audio from device," and double-tap the screen.

5. The default audio storage on your phone opens. Swipe right or left to navigate to the audio file you want to insert.

   Note: Depending on your Android version or if you're using a corporate account, the steps might be slightly different. You might have to choose whether to use your work or personal profile, select the storage app, and choose whether to use the app only once or always.

6. Once on the correct audio file, double-tap the screen. The audio is inserted to the slide. The focus returns to your presentation with the audio selected.

Record an audio file in PowerPoint

You can quickly record an audio file directly in PowerPoint and insert it to a slide.

1. Navigate to the slide content area where you want to insert an audio file.

2. Swipe left until you hear "More options, button," and then double-tap the screen. You hear the name of the currently selected tab, for example, "Home tab menu."

3. Double-tap the screen, swipe right or left until you hear "Insert, tab," and then double-tap the screen.

4. Swipe right until you hear "Audio menu," and double-tap the screen. Swipe right until you hear "Record audio," and double-tap the screen.

5. To start recording the audio file, swipe right until you hear "Record button," and then double-tap the screen. Your phone is now recording.

6. To stop recording, double-tap the screen. If you've moved the focus away from the record button, swipe right or left until you hear "Record button," and double-tap the screen.

7. To insert the audio file to the slide, swipe right until you hear "Insert button," and double-tap the screen. The audio is inserted to the slide. The focus returns to your presentation with the audio selected.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate PowerPoint

What's new in Microsoft 365

In this topic

• Insert a video from video sharing communities

• Insert an audio file from your device

Insert a video from video sharing communities

Copy and paste the address of a video in an internet video sharing community to quickly insert a video to a slide. The following video sharing communities are currently supported: YouTube, Stream, Flipgrid, Vimeo, and SlideShare. 

1. In your browser, go to the video you want to add and copy the URL of the video from the address bar.

2. In PowerPoint, navigate to the slide content area where you want to insert the video.

3. Press Alt+Windows logo key, N, V, O. You hear: “Online video.” A dialog box for inserting online videos opens. The focus is on the Enter the address for online video text field.

4. Paste the video address to the text field. If the address is correct, a preview of the video is displayed.

5. To insert the video, press the Tab key until you hear "Insert button," and press Enter.

6. To play the video in the presentation, press Alt+Windows logo key, S, C. The slide show starts from the current slide containing the video. Press the Tab key until you hear "Play button," and then press Enter.

Insert an audio file from your device

1. Navigate to the slide content area where you want to insert an audio file.

2. Press Alt+Windows logo key, N, P. The Windows Open dialog box opens, and the focus is on the File name: text field.

3. Do one of the following:

   • Navigate to the audio file you want to add and then press Spacebar to select the file. To insert the audio file to the slide, press Alt+O.

   • Type or paste the path to the file, and then press Enter to insert the audio file to the slide.

4. If necessary, to change the audio file format options, select the audio file on the slide, and press Alt+Windows logo key, J, P. The focus moves to the Audio Format tab. To navigate through the ribbon tab options, press the Tab key. To select an option, press Enter.

5. If necessary, to navigate to the audio playback options, select the audio file on the slide, and press Alt+Windows logo key, J, N. The focus moves to the Playback tab. To navigate through the ribbon tab options, press the Tab key. To select an option, press Enter.

See also

Use a screen reader to insert and edit pictures and tables in PowerPoint

Use a screen reader to add and format text in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Use keyboard shortcuts to deliver PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

What's new in Microsoft 365