Use a screen reader to save your presentation in PowerPoint

In this topic

• Save your presentation file in default format

• Save your presentation in a different file format

• Save your presentation in an earlier version of PowerPoint

Save your presentation file in default format

Save your presentation in the default file format, PowerPoint Presentation (*.pptx). You can save to your Mac or to an online location, such as OneDrive. OneDrive is available immediately when you sign in and start using PowerPoint.

1. To save your presentation file, press Shift+Command+S. You hear: “Save As, in dialog.”

2. Type the presentation file name. If you choose to not name your file here, the default name will be used.

3. To select the location where to save your file, do one of the following:

   Note: The dialog box suggests the same location where you have saved your PowerPoint presentations previously, on your Mac or to an online location.

   • To select a location on your Mac, press the Tab key until you hear "On my Mac, button," and press Control+Option+Spacebar. Then press the Tab key until you hear the current save location, followed by "Where, pop-up button." Press Control+Option+Spacebar to open the folder list.

     To move in the list, press the Up or Down arrow key. You hear the options in the list. To select the drive or folder, press Control+Option+Spacebar.

     Press the Tab key until you hear "Save, button," and then press Control+Option+Spacebar.

   • To save to an online location, such as OneDrive, press the Tab key until you hear: "Online locations button." Then press Control+Option+Spacebar.

     To add a new online location, press the Tab key until you hear "Show more options, collapsed," and then press Control+Option+Spacebar. Press the Tab key until you hear "Add a place button," and press Control+Option+Spacebar. Press the Tab key until you hear the location you'd like to add, and then press Control+Option+Spacebar. Then follow the instructions as your screen reader announces them.

     Press the Tab key until you hear "Save, button," and then press Control+Option+Spacebar.

Save your presentation in a different file format

You can save your presentation file in several different file formats. Save your file as a PDF if you want to, for example, send your slides in an email as handouts to your audience. You can also save the file in ODP format to share your presentation in multiple applications and platforms.

1. To save your presentation file, press Shift+Command+S. You hear: "Save As, in dialog."

2. Name your file and select the location where you want to save it as instructed in Save your presentation file in default format.

3. Press the Tab key until you hear the current file format, followed by "File format, pop-up button." To open the file format list, press Control+Option+Spacebar. Press the Down arrow key until you hear the file format you'd like to choose, for example, PDF or OpenDocument Presentation, and then press Control+Option+Spacebar.

4. Press the Tab key until you hear "Save, default, button" or "Export, default, button," depending on which file format you chose, and then press Control+Option+Spacebar.

Save your presentation in an earlier version of PowerPoint

You can save your PowerPoint files in a format that can be opened in earlier versions of PowerPoint, without special add-ins. For more information, refer to Open XML Formats and file name extensions.

1. To save your presentation file, press Shift+Command+S. You hear: “Save As, in dialog.”

2. Name your file and select the location where you want to save it as instructed in Save your presentation file in default format.

3. Press the Tab key until you hear the current file format, followed by "File format, pop-up button." To open the file format list, press Control+Option+Spacebar. Press the Down arrow key until you hear: "PowerPoint 97-2003 Presentation," and then press Control+Option+Spacebar.

4. Press the Tab key until you hear "Save, default, button," and then press Control+Option+Spacebar.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to print presentations in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Use keyboard shortcuts to deliver PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate PowerPoint

What's new in Microsoft 365

In this topic

• Save your presentation file

• Save your presentation in a different file format

Save your presentation file

Save your presentation in the default file format, PowerPoint Presentation (*.pptx).

1. In your presentation, tap near the top of the screen with four fingers, swipe right until you hear "More options, button," and then double-tap the screen.

2. Swipe right until you hear "Save button," and double-tap the screen. The focus is on the Name text field.

3. Double-tap the screen to open the on-screen keyboard and type in the file name. To exit the keyboard, slide one finger near the lower-right corner of the on-screen keyboard until you hear "Done," and then double-tap the screen.

4. To choose where to save, swipe right until you hear the name of a location, for example "Documents, OneDrive" or "On my iPhone," and then double-tap the screen.

5. Swipe left until you hear "Save button," and then double-tap the screen. The presentation is saved in .pptx format, and the focus moves to the presentation.

Save your presentation in a different file format

You can save your presentation file in ODP format to share your presentation in multiple applications and platforms, or in PDF format to share your presentation and make sure the content and formatting remains intact.

1. In your presentation, tap near the top of the screen with four fingers, swipe right until you hear "More options, button," and then double-tap the screen.

2. Swipe right until you hear "Export button," and then double-tap the screen. The focus is on the ODP format, and you hear: "OpenDocument Presentation, star ODP."

3. Do one of the following:

   • To export the presentation to ODP format, double-tap the screen.

   • To export the presentation to PDF format, swipe right until you hear "PDF, star PDF," and then double-tap the screen.

4. The Export menu opens, with the focus on the Name text field. Double-tap the screen to open the on-screen keyboard and type in the file name. To exit the keyboard, slide one finger near the lower-right corner of the on-screen keyboard until you hear "Done," and then double-tap the screen.

5. To choose where to save the file, swipe left until you hear the name of a location, for example "Documents, OneDrive" or "On my iPhone," and then double-tap the screen to select.

   Tip: You can quickly find previously used locations. To go to the locations list, swipe right or left until you hear: "Storage, back button." Then double-tap the screen.

6. Swipe left until you hear "Export button," and then double-tap the screen. The presentation is exported to .odp or .pdf format, and the focus moves to the presentation

   Note: If you get a notification Allow online file conversion?, swipe right until you hear "Allow," and then double-tap the screen.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to print presentations in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate PowerPoint

What's new in Microsoft 365

In this topic

• Save your presentation file

• Save your presentation in a different file format

Save your presentation file

Save your presentation in the default file format, PowerPoint Presentation (*.pptx), in your preferred storage location with the name you want. PowerPoint for Android automatically saves your presentation as you work with a default file name and format.

1. Do one of the following:

   • In the Editing view, swipe left or right until you hear "More options menu," and double-tap the screen.

   • In the Reading view, swipe left or right until you hear "Menu," and double-tap the screen.
      

2. Swipe right until you hear "Save as button," and then double-tap the screen.

3. The Save as page opens, with the focus on the file name text field. Double-tap the screen, and then use the on-screen keyboard to type in the file name. To close the keyboard, swipe down-then-left.

4. To choose where to save the file, swipe left until you hear the name of a location, for example "OneDrive" or "This device, presentations," and then double-tap the screen.

5. To select a folder, swipe left to browse the folders and double-tap the screen to select.

6. Swipe right until you hear "Save button," and then double-tap the screen. The presentation is saved in .pptx format, and the focus moves to the presentation.

Save your presentation in a different file format

You can save your presentation file in the ODP format to share your presentation in multiple applications and platforms.

1. Do one of the following:

   • In the Editing view, swipe left or right until you hear "More options menu," and double-tap the screen.

   • In the Reading view, swipe left or right until you hear "Menu," and double-tap the screen.
      

2. Swipe right until you hear "Save button," and then double-tap the screen.

3. Swipe right until you hear "Export this file to ODP," and then double-tap the screen.

4. The Export page opens, with the focus on the file name text field. Double-tap the screen, and then use the on-screen keyboard to type in the file name. To close the keyboard, swipe down-then-left.

5. To choose where to save the file, swipe left until you hear the name of a location, for example "OneDrive" or "This device, presentations," and then double-tap the screen.

6. To select a folder, swipe left to browse the folders and double-tap the screen to select. The folder names are announced as you move.

7. Swipe right until you hear "Export button," and then double-tap the screen.

   If you hear "Allow online file conversion," swipe right until you hear "Allow," and then double-tap the screen.

   The presentation is exported to the ODP format, and the focus moves to the presentation.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to read or add speaker notes and comments in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Set up your device to work with accessibility in Microsoft 365

Use a screen reader to explore and navigate PowerPoint

What's new in Microsoft 365

In this topic

• Rename your presentation

• Download a copy of a presentation to your device

Rename your presentation

PowerPoint for the web automatically saves your presentation to OneDrive using a generic name such as Presentation1.pptx. You can change that generic name to a name you want.

1. In the Editing view, press Alt+Windows logo key, F, A, R. A save dialog box opens and the focus is on the File Name text field.

2. Type a new name for the presentation, and then press Enter. The presentation is saved in OneDrive with the new name.

Download a copy of a presentation to your device

PowerPoint for the web automatically saves your presentation to OneDrive as you work. You can download and save a copy of your presentation to your local device. If you modify the local copy, the original presentation in OneDrive won't be updated.

You don't need to have editing permissions to download a copy of a presentation.

1. Press Alt+Windows logo key, F, A, C. You hear: "Your presentation is ready, Download button." The focus is on the Download button.

2. Press Enter. The file is downloaded to the Downloads folder on your computer.

See also

Use a screen reader to work with slides in PowerPoint

Use a screen reader to add and format text in PowerPoint

Use keyboard shortcuts to create PowerPoint presentations

Use keyboard shortcuts to deliver PowerPoint presentations

Basic tasks to create a presentation in PowerPoint with a screen reader

Use a screen reader to explore and navigate PowerPoint

What's new in Microsoft 365