Applies ToOutlook for Microsoft 365 Outlook 2024 Outlook 2021 Outlook 2019 Outlook 2016 Office for business Outlook on the web Outlook.com Microsoft Office New Outlook for Windows

Automatic checks for new incoming and outgoing messages occur at several possible times, such as when you start Outlook and at automatic intervals as defined in Send/Receive Groups. By default, when your computer is online, email messages are sent automatically when you click Send.

At any time, you can override the automatic send/receive intervals to immediately send and receive messages.

Select a tab option below for the version of Outlook you're using. What version of Outlook do I have?

Note: If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet. Select Classic Outlook and follow those steps instead.

Manually send and receive messages in new Outlook

  1. Select Image of Mail icon on navigation bar of new Outlook Mail from the navigation bar. 

  2. On the View tab, select Sync. You can also do this using keyboard shortcuts, press F9.

    Screenshot of the ribbon with a highlight of Sync on the View tab

    A status message appears at the bottom of the message list while Outlook is syncing.

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