Applies ToOutlook for Microsoft 365 Outlook 2024 Outlook 2021 Outlook 2019 Outlook 2016 Office for business Office 365 Small Business Microsoft 365 admin Outlook on the web Outlook.com New Outlook for Windows Outlook on the web for Exchange Server 2016 Outlook on the web for Exchange Server 2019

Use automatic (Out of Office) replies from Outlook to tell people you won't be responding right away to their email messages.

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Or, select a tab option below for the version of Outlook you're using.

What version of Outlook do I have?

Note: If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet. Select the Classic Outlook tab and follow those steps instead.

  1. On the View tab, select  View settings in new Outlook​​​​​​​.

  2. Select Accounts Automatic Replies

  3. Select the Turn on automatic replies toggle.

  4. Select Send replies only during a time period, and then enter start and end times.

  5. Under Send automatic replies inside your organization, enter the message to send while you're away. (You can use the formatting options for text alignment, color, and emphasis.)

    To set up automatic replies to other people, select Send replies outside your organization, then add a separate message for that audience.

    Note: Sending replies outside your organization will send your automatic reply to every email you receive, including newsletters, advertisements, and potentially, junk email. If you want to send automatic replies to those outside your organization, we recommend choosing Send replies only to contacts.

  6. When you're done, select Save.

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Send automatic out of office replies from Outlook for Mac

Enable automatic out of office replies from Outlook for Android or Outlook for iOS

Use rules to send an out of office message

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