Server settings you'll need from your email provider
Applies To
Outlook for Microsoft 365 Outlook for Microsoft 365 for Mac Microsoft 365 for home Office for business Office 365 Small Business Microsoft 365 admin Office 365 operated by 21Vianet Office 365 operated by 21Vianet - Small Business Admin Outlook.com Office 365 operated by 21Vianet - Admin New Outlook for Windows Outlook for iOS Outlook for Windows Phone 10 Outlook Mail for Windows 10 Outlook on the web for Exchange Server 2016Most email apps like Outlook are able to automatically configure email server settings. If you need server settings or help finding your server settings, click on one of the links below:
:Â If you're a small business owner looking for more information on how to get Microsoft 365 set up, visit Small business help & learning.
Find your Exchange mailbox server settings
If you’re connecting to an Exchange mailbox and not using Microsoft 365 email, or if you aren't sure if you're using Microsoft 365 email, do the following to look up your settings:
-
Sign in to your account using Outlook Web App. For help signing in, see Sign in to Outlook Web App.
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In Outlook Web App, on the toolbar, select Settings
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The POP3, IMAP4, and SMTP server name and other settings you may need to enter are listed on the POP and IMAP settings page.
What server settings do I need from my email provider?
To help you get the info you need, we've put together a handy chart of the email server settings you should ask for. You will most likely have to set up your email as an IMAP or POP account as well. What are POP and IMAP? Check with your provider if you’re not sure which to use.
:Â When you use an IMAP or POP account, only your email will sync to your device. Any calendar or contacts associated with that account will be stored only on your local computer.
Follow these instructions to get your email settings:
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Print out this page and keep it within reach.
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Call your email provider and ask them about the settings in the chart below.
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Write down the corresponding email server settings in the empty column.
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Return to your email app and enter the information to complete your email setup.
:Â You may only need some of the settings on this list. Find out from your email provider what you will need to access your email on your mobile device.
General Email Settings
|
Setting |
Description |
Write Your Setting Here |
Example |
|---|---|---|---|
|
Email Address |
The email address you want to set up. |
yourname@contoso.com |
|
|
Password |
The password associated with your email account. |
-------- |
|
|
Display Name |
The name you want your email recipients to see. |
Mike Rosoft |
|
|
Description |
Add a description of your email account. |
Personal, work, etc. |
Incoming Mail Server Settings
These settings are for sending email to your email provider's mail server.
|
Setting |
Description |
Write Your Setting Here |
Example |
|---|---|---|---|
|
Host Name |
Your incoming mail server name. |
outlook.office365.com |
|
|
Username |
The email address you want to set up. |
yourname@contoso.com |
|
|
Port |
The port number your incoming mail server uses. |
Most use 143 or 993 for IMAP, or 110 or 995 for POP. |
|
|
Server or Domain |
This is your email provider. |
yourprovider.com, gmail.com, etc. |
|
|
SSL? |
Is your email encrypted using SSL? (SSL is enabled by default in the Outlook mobile app) |
SSL Enabled |
Outgoing Mail Server Settings (SMTP)
These settings are for sending email to your email provider's mail server.
|
Setting |
Description |
Write Your Setting Here |
Example |
|---|---|---|---|
|
SMTP Host Name |
Outgoing mail server name. Most often smtp.yourprovider.com |
smtp.office365.com |
|
|
SMTP Username |
The email address you want to set up. |
yourname@contoso.com |
|
|
SMTP Password |
The password associated with your email account. |
-------- |
|
|
SSL? |
Is your email encrypted using SSL? (SSL is enabled by default in the Outlook mobile app) |
SSL Enabled |
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