First things to know about files in Microsoft Teams

Find important files in OneDrive

Select OneDrive on the left side of Teams to access the files you need.

OneDrive puts files into different groups so you can find them faster:

Home lists all the files you’ve recently viewed or edited.
My files lists all the files and folders from your personal OneDrive.
Shared shows all the files and folders shared with you and created by you.
Favorites shows files you've marked as your favorite files.
Recycle bin shows files that you've deleted.

In Browse files by, you can see files based on who shared them, what meetings they were in, and what type of media they were.

In Quick access, browse files located in specific Teams channels.

Browse shared files

In OneDrive, select Shared People button icon to view files shared between you and others.

Select With you to open files shared with you by others.
Select By you to open files you shared with others.
Choose different file types to filter your results by.
Select More to open more filters.

You can also view recent activity on each file and search for specific people or file names.

Browse files from specific people

In OneDrive , go to Browse files by > People People or Show Participants button to browse files by who shared it with you. People you recently interacted with appear at the top of the list.

Browse files from specific meetings

In OneDrive , go to Browse files by > Meetings Teams Calendar tab icon to view files shared in specific meetings.

Meetings are shown in reverse-chronological order, separated into Upcoming meetings and Past meetings.

View files from a chat, channel, or meeting

At the top of every chat and channel, select the Shared or Files tab to view all files shared within it.

Screenshot showing shared files in a Teams group chat.

You can also access files from a past meeting by going to your Teams Calendar Teams Calendar tab icon , double-clicking the meeting, and selecting Shared.

Share files

Share files in chats, channels, and meetings to let others see, work on, and download them, depending on your share settings.

Share a file from OneDrive

Select OneDrive in Teams.
Select My files .
Hover over the file you want to share and select More Actions .
- Select Share to send directly to a person or group.
- Select Copy link to get a link you can paste into chat or email.
- Select Manage access to manage permissions for who you share the file with.