In Communities in Teams, you can bring people together and promote your community with a scheduled event. Events help strengthen community relationships and provide an ideal way to grow membership, present information, share during a Q&A session, or just have a fun gathering.

Learn to access a community calendar and add an event to your device, create a community event, and share and join an event.

Note: Past events aren't accessible on the Teams mobile app. You access events via the Calendar on the Teams desktop app. 

  1. Tap the Home tab in the Teams app.

  2. Tap the community you want to view.

  3. Tap Events at the top of the screen. The community calendar displays any scheduled events.

    Note: Events on a community's calendar won't display in your device calendar until you add them.

You can add events from a community calendar to your device calendar. However, if you don't have an email address on your Microsoft account, your events may not display in your personal Teams calendar. Learn how to add an email address to your Microsoft account.

  1. Tap the Home tab in the Teams app.

  2. Tap the community you want to view.

  3. Tap Events at the top of the screen.

  4. Tap the event you want to add to your personal calendar.

  5. To add to your device's calendar, tap Add to calendar.

Note: If you add a community event to your device calendar, Teams will notify you before the event begins.

Note: When a Community Event Organizer's account is deleted, the events they organized aren't automatically canceled. Community Owners are able to cancel these events if needed. ​​​​​​​Only owners can create and update existing events. Existing events created by non-owners are still editable by creators of the event. 

  1. Tap the Home tab in the Teams app.

  2. Tap the community you want to schedule an event in.

  3. Tap Events at the top of the screen, then tap the Schedule group event Teams community schedule new even button button.

  4. Tap the camera Teams community event camera button button to add a picture to your event if you'd like.

  5. Give your event an Event name.

  6. You can set the length of your event for All day or choose your startand end times to schedule your event.

  7. You can choose to make this an Online event. This will add a Teams link to make it easier to join.

  8. To make it easier to find and add a relevant Location, Microsoft Teams (free) will use your current location. Use the Search field to find another location to share.

    Note: If you haven't allowed Microsoft Teams (free) permission to your location previously, you will be prompted to allow access.

  9. If you wish you can add a Description.

  10. Tap the check mark to create your event. The event will appear in the community calendar.

    Note: Community events you schedule are automatically added to your personal Teams calendar. Other community members can add the event to their personal calendars if they wish.

  11. After your community event has been created, you can go back into it and select Event Options to change whether members can join automatically or require admittance to the event.

  1. Tap the Home tab in the Teams app, then tap the community you want to share an event.

  2. You do one of the following:

    Tap on the scheduled event Seperator

    1. Find the scheduled event you want to share, then tap to open it.

    2. After the Event details open, tap Share event Teams Android share icon at the top of the screen.

    3. You can Share link or Show QR code in your preferred app or email.

    Tap the Events button Seperator

    1. Tap Events at the top of the screen.

    2. Find the scheduled event you want to share, the tap to open it.

    3. Tap Share event Teams Android share icon at the top of the screen.

    4. You can Share link or Show QR code in your preferred app or email.

  1. Tap the Home tab in the Teams app.

  2. Tap the community you want to join an event in.

  3. Tap Events at the top of the screen, then find the event you want to join.

  4. Tap Join next to the event. From here, you can:

    • Teams outgoing camera icon Turn your camera on or off.

    • Teams unmute microphone button Turn your microphone on or off.

    • Teams audio button Change the audio settings.

  5. When you're ready, tap Join now.

Note: You may need to tap your screen to get the call options.

Teams Chat Bubbles button

Tap Chat to display the event chat.

The People option in a community meeting

Tap People, where you can add members from your contacts. If you created the event, you can also tap Meeting options to change the settings.

Video off button

Enable/disable your camera.

Microphone button

Mute/unmute your microphone.

Teams speaker icon black

Change your audio options to Device, Speaker, or Audio off.

The three dots menu in a Teams meeting

Tap More to view more call options:

  • Teams raise hand icon Raise your hand in the call or react with an emoji

  • Teams Chat Bubbles button Tap Chat to display the event chat.

  • The People option in a community meeting View the People in the event and add participants

  • Share button Share your device's screen or audio

  • The View button in a Teams meeting Change the View

  • Live captions button Turn on Live captions

  • Teams community don't show chat bubble button Don't show chat bubble

  • The button to put yourself on hold in a Teams meeting Put yourself on hold

  • Teams community Turn off incoming video button Turn off incoming video

Related topics

What are Communities and Channels in Microsoft Teams (free)?

Create a community and channel in Microsoft Teams (free)

Troubleshoot joining communities in Microsoft Trams (free)

Contact us

For more help, contact support or ask a question in the Microsoft Teams Community.

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