Collaborate in SharePoint

Open a document from a document library

1. Sign in to SharePoint.

2. Go to a SharePoint site.

3. Open the document library (usually named Documents).

   

4. Select a document.

5. Do any of the following:

   • Select Open > Open in browser.

   • If you have the desktop app installed on your computer and want to use it, select a file and then select Open > Open in app.

   • Have the document read to you with the Immersive Reader

   

Share a document

1. Select the document you want to share.

2. Select Share.

3. You have two options:

   • Type the names or email addresses of the people you want to share the document with, and add a message if you'd like. When you're ready, select Send.

   • Select Copy Link to create a direct link to the file that can be shared in an email or Teams chat.

Work with others on the same document, at the same time

Open the document for editing in Microsoft 365 for the web.

The number of people currently editing the document appears at the top of the document in Office Online.

Sync files to your computer

1. From a document library on the SharePoint site that you want to sync files from, select Sync.
   

2. Sign in with your work or school account.

3. Finish set-up and the files will start syncing to your computer. You'll find your files under OneDrive - <organization name> in File Explorer or Mac Finder.

Work from anywhere

If you have a Microsoft 365 subscription that includes SharePoint Online, you can view information on sites, collaborate with colleagues, access shared documents, and stay connected with your work using your mobile device.

• Android phones and tablets

• iPhone, iPad, and iPod Touch