Add a birthday calendar and reminder in Outlook
Applies To
Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook on the web Outlook.com New Outlook for WindowsOutlook can assist you in keeping track of upcoming birthdays and anniversaries. Birthday calendars are only available in new Outlook and web-browser versions of Outlook such as Outlook.com or Outlook on the web. In classic Outlook, reminders are added by default when you add a birthday or anniversary to your Outlook contact.
Select a tab option below for the version of Outlook you're using. What version of Outlook do I have?
Note: If the steps under this New Outlook tab don't work, you may not be using new Outlook for Windows yet. Select Classic Outlook and follow those steps instead.
In Outlook, you have the option to:
Add a birthday calendar | Manage birthdays for contacts | Delete a birthday event
Add a birthday calendar
The birthday calendar uses the information in your contacts to help you keep track of birthdays. Before you can view birthdays, you need to add a birthday calendar. When you add a birthday calendar, events will be created for any birthdays already included in your contacts.
Note: It might take a few hours after adding the birthday calendar for birthdays from your contacts to be added to the calendar.
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Select Calendar
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Select Add calendar.
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From the Add calendar window, select Birthdays.
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Under Birthdays, select or confirm the account you want to add the birthday calendar to.
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Select the checkbox, Turn on the birthday calendar.
View the birthday calendar
After adding the birthday calendar, you can add it to your active calendars. To customize the calendar, select More options .
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Select Calendar
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Expand My calendars and select the option for Birthdays. When this is selected, any birthdays you saved for a contact will show on the day.
Manage birthdays for your contacts
The birthday calendar is connected to your contacts in People.
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If you add a birthday to an existing contact, the birthday will be added to your calendar. There might be a delay before the birthday is added to your calendar.
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When you add a birthday in Calendar, you’re adding a new contact.
Add a birthday to an existing contact
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From the Navigation pane, select People
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Find the contact you want to add a birthday to.
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Right-click the contact and select Edit.
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Scroll down the contact page, select Add others > Birthday.
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Enter the birthday and select Save.
Note: There might be a delay before you'll see the birthday added to the birthday calendar.
Add a birthday through the birthday calendar
Adding a birthday directly to the birthday calendar will also create a new contact.
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Select Calendar
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Select Birthday calendar > New birthday.
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A new contact form will open.
Enter the person's name and birth date, and select Create.
Note: There might be a few minutes delay before the birthday is added to the birthday calendar.
Edit the contact associated with a birthday event
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Select Calendar
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In the Birthday calendar, find the birthday you want to edit, and then select Edit.
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Make the changes you want, then select Save.
Delete a birthday event
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Select Calendar
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In the Birthday calendar, find the birthday you want to remove, and then select Delete.
Note: Deleting the birthday will remove the event from your calendar, but it will not delete the contact.
Birthdays and anniversaries can be tracked for each Outlook contact and are saved as all-day annually recurring events which appear in the calendar and To-Do Bar.
Enter a birthday or anniversary in People
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If this is an existing contact, from
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On the Contact tab, in the Show group, select Details.
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Enter the date in the Birthday or Anniversary box.
Note: If you're adding a birthday to an existing contact, it may take a few minutes for it to appear on the birthday calendar. It's rare, but in the event a birthday added to an existing contact does not appear in the birthday calendar, you can remove the contact from People, re-add the contact, and the birthday will appear in the birthday calendar.
In Outlook, you have the option to:
Add a birthday calendar | Manage birthdays for contacts | Delete a birthday event
Add a birthday calendar
The birthday calendar uses the information in your contacts to help you keep track of birthdays. Before you can view birthdays, you need to add a birthday calendar. When you add a birthday calendar, events will be created for any birthdays already included in your contacts.
Note: It might take a few hours after adding the birthday calendar for birthdays from your contacts to be added to the calendar.
-
Select Calendar
-
Select Add calendar.
-
From the Add calendar window, select Birthdays.
-
Under Birthdays, select or confirm the account you want to add the birthday calendar to.
-
Select the checkbox, Turn on the birthday calendar.
View the birthday calendar
After adding the birthday calendar, you can add it to your active calendars. To customize the calendar, select More options .
-
Select Calendar
-
Expand My calendars and select the option for Birthdays. When this is selected, any birthdays you saved for a contact will show on the day.
Manage birthdays for your contacts
The birthday calendar is connected to your contacts in People.
-
If you add a birthday to an existing contact, the birthday will be added to your calendar. There might be a delay before the birthday is added to your calendar.
-
When you add a birthday in Calendar, you’re adding a new contact.
Add a birthday to an existing contact
-
From the Navigation pane, select People
-
Find the contact you want to add a birthday to.
-
Right-click the contact and select Edit.
-
Scroll down the contact page, select Add others > Birthday.
-
Enter the birthday and select Save.
Note: There might be a delay before you'll see the birthday added to the birthday calendar.
Add a birthday through the birthday calendar
Adding a birthday directly to the birthday calendar will also create a new contact.
-
Select Calendar
-
Select Birthday calendar > New birthday.
-
A new contact form will open.
Enter the person's name and birth date, and select Create.
Note: There might be a few minutes delay before the birthday is added to the birthday calendar.
Edit the contact associated with a birthday event
-
Select Calendar
-
In the Birthday calendar, find the birthday you want to edit, and then select Edit.
-
Make the changes you want, then select Save.
Delete a birthday event
-
Select Calendar
-
In the Birthday calendar, find the birthday you want to remove, and then select Delete.
Note: Deleting the birthday will remove the event from your calendar, but it will not delete the contact.
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