Shared meeting plans in Microsoft Viva Insights help you promote healthy meeting habits with colleagues. With shared meeting plans, you can automate the following settings to promote research-backed meeting best practices: 

  • Meeting duration – Give people a break between events by starting meetings a few minutes late or ending them a few minutes early.

  • Teams link – Include a Microsoft Teams meeting link to all your meetings so people can attend remotely.

  • Feedback – Find out how your meetings are doing by sending participants meeting effectiveness surveys.  

As long as your organization has a premium Viva Insights subscription, you can create and share a meeting plan. In this section, we explain how to create and share a plan with colleagues. 

Create and share a meeting plan 

  1. Navigate to the Home tab in the Viva Insights app in Teams or on the web.

  2. In the Recommended for you section, find the Promote healthy meeting norms card and select Get started.Screenshot of the shared meeting plan setup window.

Create meeting norms

Shorten meetings 

  • You can automatically shorten the duration of all meetings by choosing whether you want events to automatically start late or end early.  

  • To do this, set a default number of minutes for meetings that are less than one hour and for meetings that are one hour or longer.

Add Teams meeting link

  • Automatically include a Microsoft Teams meeting link for online meetings in Microsoft Teams. 

Get Feedback

  • Activate meeting effectiveness surveys for participants. 

Invite participants to join your plan

  1. Type names in the Recipients field. When you're done adding recipients, send them an invitation to join your plan.

  2. Select Confirm to send.

  3. If you have one or more people reporting to you, Viva Insights automatically fills in your team members. You can then add or remove people as needed.

  4. After they receive your invitation, recipients can accept or decline it.

Learn more

Wellbeing tab in Viva Insights

Focus in Viva Insights

Meeting category insights in Viva Insights

Need more help?

Want more options?

Explore subscription benefits, browse training courses, learn how to secure your device, and more.