The Staff page in the Microsoft Bookings app is where you create your staffing list and manage staff member details such as name, phone number, and email address. You can also set working hours for each staff member from this part of the app.
Note: Bookings is turned on by default for customers who have the Microsoft 365 Business Standard, or Office 365 A3 and Office 365 A5 subscriptions. Bookings is also available to customers who have Office 365 Enterprise E3 and Office 365 Enterprise E5, but it is turned off by default. To turn it on, see Get access to the Microsoft 365 business apps for enterprise subscriptions.
Add staff
Although Bookings is a feature of Microsoft 365, not all of your staff members are required to have a Microsoft 365 account. All staff members should have a valid email address so they can receive bookings and schedule changes.
Watch this video or follow the steps below to add your staff.
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In Microsoft 365, select the app launcher, and then select Bookings.
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In the navigation pane, select Staff.
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Select Add staff.
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Select a color for the staff member, provide their initials, name, email address, and phone number.
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Set the access level for this employee. Choices are:
Role
What this means
What you can do in Bookings
Administrator
Staff member has a Microsoft 365 account
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Edit all settings
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Add and remove staff
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Create, edit, or delete bookings
Viewer
Staff member has a Microsoft 365 account
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See your own bookings on your personal calendar
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Receive a meeting invitation when assigned to a booking so you can add it to your personal calendar (valid email address required)
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Receive email reminders of upcoming bookings
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Receive notifications of cancellations and changes
Guest
Staff member doesn't have a Microsoft 365 account
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Be signed up to deliver booked services but cannot access Bookings
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Receive a meeting invitation when assigned to a booking so you can add it to your personal calendar (valid email address required)
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Receive email reminders of upcoming bookings
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Receive notifications of cancellations and changes
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Select Save.
Note: When you add an employee in your organization as a staff member (as a guest, admin, or viewer), your employee will get an email letting them know that their availability may be shared, and that they could be booked through a booking page.
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Repeat steps 1 through 6 for each staff member.
See Also
Schedule business closures, time off, and vacation time
