Share your PowerPoint presentation with others
Applies To
PowerPoint for Microsoft 365 PowerPoint for Microsoft 365 for Mac PowerPoint 2024 PowerPoint 2024 for Mac PowerPoint 2021 PowerPoint 2021 for Mac PowerPoint 2019 PowerPoint 2019 for Mac PowerPoint 2016
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Select Share.
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If your presentation isn't already stored on OneDrive, select where to save your presentation to the cloud.
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Choose a permission level, like Anyone with a link, or maybe just people in your company. You can also control if people can edit or just view the doc.
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Select Apply.
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Enter names and a message.
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Select Send.
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You can also copy the link and then paste it in an email, social media post, or even a text message.
For info on collaborating with others on a document, see Work together on PowerPoint presentations.
To stop sharing, see Stop sharing OneDrive files or folders or change permissions.
Share by using a traditional email attachment:
If you don't want to share a document with others to collaborate on, simply use a traditional email attachment to send the presentation to others.
This feature is only available if you have a Microsoft 365 subscription. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.
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To send your presentation as a copy or a PDF, select Share.
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Select Attach a Copy Instead in the Share dialog box.
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Select either PowerPoint Presentation or PDF.
PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.
This feature is only available if you have a Microsoft 365 subscription. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.
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To send your presentation as a copy or a PDF, select Share.
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Select Send as attachment in the Share pane.
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Select either Send a copy or Send a PDF.
PowerPoint will open the email application and attach the file to a new message. Enter the recipients details and a short message, and click Send.
You can share or co-author a presentation in PowerPoint for macOS. If you allow others to edit your presentation, changes they make will be merged into the original presentation. If you want to share your presentation, you can:
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Invite people to view or edit the file located in the cloud, like your OneDrive.
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Send a link to your file saved to the cloud.
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Send a copy of the file as an email attachment.
Note: If you're looking for information about saving a presentation in JPEG or PDF format, see File formats supported in PowerPoint.
Invite people to view or edit your presentation
Save your file to the cloud and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version.
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In the upper right corner, click the Share icon and then click Invite People.
If the file is on your device, you'll be asked to upload the file to the cloud first.
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Invite users by adding their email addresses to the invite field. When adding names for the first time, PowerPoint will prompt to access your Contacts.
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To allow your users to edit the file, click the Can Edit check box. Add any comments in the comments field and click Share.
The recipients receive an email with a link to the shared file.
You can copy the link to your presentation and paste it in another shared file or email to the recipients.
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In the upper right corner, click the Share icon and then click Copy Link.
If the file is on your device, you'll be asked to upload the file to the cloud first.
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Paste the link wherever you need.
If you don't want to save your file to the cloud, you can share it as an email attachment.
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In the upper right corner, click the Share icon and then click Send Attachment.
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Click Presentation or PDF.
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PowerPoint will open your email application and attach your file to a new message. Just fill in the details, like email addresses and a short message, and click Send.
See also
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