Video: Present inclusively with PowerPoint

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Use the accessibility features in PowerPoint Live in Teams or Live Presentations in PowerPoint for the web to make sure everyone can follow and enjoy your presentation.

Use PowerPoint Live in Teams

If you're using Microsoft Teams, you can present your PowerPoint slides or follow a presentation with PowerPoint Live in Teams.

Present with PowerPoint Live in Teams

If you're a presenter in a Microsoft Teams meeting, you can start your presentation straight from the Microsoft Teams app. For more info, refer to Share PowerPoint slides in a Teams meeting.

In the Microsoft Teams meeting, select Share.
Under the PowerPoint Live section, select the PowerPoint file you want.

Follow a presentation with PowerPoint Live in Teams

When the presenter uses PowerPoint Live in Teams, the slides will appear in the meeting window. As a participant, to follow the presentation with ease, you can adjust the settings independently to suit your needs without disrupting anyone else during the presentation.

To more easily read the slides, you can view the slides in a high contrast mode or translate the slide content into another language.

All Microsoft Teams features such as live captions, sending live reactions, and the accessibility tools on your device such as your screen reader are also available to you.

Display live captions

Select More on the toolbar at the top of the screen.
Select Turn on live captions.

Send live reactions

Select Reactions, and then select a reaction to send it.

View slides in a high contrast mode

Select (More actions) below the slide.
Select View slides in high contrast.

Translate slide content to another language

Select (More actions) below the slide.
Select Translate slides, and then select the language you want. Screen readers automatically read the slides in the new language.

Use a screen reader to read a slide

The screen readers automatically announce the slide number and title when you're navigating through the slides. To learn how to hear the full slide content, refer to Use a screen reader to attend a PowerPoint Live session in Microsoft Teams.

Use PowerPoint Live Presentations

If you're not using Microsoft Teams, you can use Live Presentations in PowerPoint for the web to share your content, or follow a presentation shared with Live Presentations from your device.

Present with PowerPoint Live Presentations

You and your audience can enjoy the PowerPoint Live Presentations accessibility features when you're not using Microsoft Teams for in-person, remote, or hybrid presentations.

In PowerPoint for the web, select the Present drop-down arrow.
Select Present Live. A welcome screen appears where the participants can join with a secure link or QR code using their mobile devices, for example.
When you're ready to start your presentation, select Show slides.

Follow a presentation with PowerPoint Live Presentations

When the presenter uses Live Presentations, you can use the QR code or secure URL to join the presentation in the browser on your own device. As a participant, to follow the presentation with ease, you can adjust the settings independently to suit your needs without disrupting anyone else during the presentation.

You can enjoy the PowerPoint Live Presentations accessibility features when you're following a presentation on your device without Microsoft Teams. You can, for example, change the language of the live captions or, on a mobile device, pinch to zoom. You can also send a live reaction and evaluate the presentation.

The accessibility features on your device such as inverting colors and your screen reader are also available.

Join a presentation in PowerPoint Live Presentations

When the presenter has shared the presentation link and QR code, do one of the following:
- With your device camera, scan and select the presentation QR code.
- To use the secure presentation link, type in the link URL in the browser address bar.

Change the live captions language

Select (Transcript language), and then select the language you want.

Pinch to zoom on a mobile device

To zoom in on the current slide, place two fingers on the screen and slide them apart.

Send a live reaction

Select (Send a reaction) and select the reaction you want.

Send feedback after the presentation

Select (More options) > Rate the presentation.
For each evaluation category, select the star rating you want. You can also type a comment to the presenter.
When you're done, select Submit.