Propose a new meeting time in Outlook

If you receive a meeting request for a time you're not available, you can decline the request or propose a new meeting time. If you propose a new time, the meeting organizer can either accept or decline the proposal. You can't propose a new time for a recurring meeting. In addition, the meeting organizer can disable the ability to propose a new meeting time for any non-recurring meeting.

Select a tab option below for the version of Outlook you're using. What version of Outlook do I have?

New Outlook Classic Outlook

Note: If the steps under this New Outlook tab aren't working for you, you may not be using new Outlook for Windows yet. Select the Classic Outlook tab and follow those steps instead.

Note: This feature is only available for work or school accounts. Microsoft accounts using outlook.com, hotmail.com, live.com, and msn.com addresses, as well as IMAP or POP accounts from another provider are not supported.

Propose a new time for a meeting

Double-click the meeting invitation to open it.
Select Propose new time, then select I might attend or No, I won't attend.
Select a different time slot to propose, then choose Done.
Under Propose new time, add a message if you like.
Select Send.

Propose a new time for a meeting

From the meeting request, select Propose New Time, then select either Tentative and Propose New Time or Decline and Propose New Time.

Note: Meeting organizers can send meeting requests that restrict the ability to propose alternate meeting times. If the meeting organizer has restricted meeting proposals, the Propose New Time option isn’t available. Also, you can’t propose a new time for recurring meetings.
From the Propose New Time window, choose a new time for your meeting.
Select Propose Time. This opens a meeting response and adds "New Time Proposed" to the subject.
Select Send to send your new time proposal.

Accept or decline a proposed new meeting time

If you're the meeting organizer and a recipient proposes a new meeting time, you can decide whether to accept or decline the proposal.

Double-click to open the new time proposal. You cannot accept a new time proposal from the Reading Pane.
Select Accept Proposal or View All Proposals.
If you accept the proposal, select Accept Proposal and then Send Update. If you decline the proposal, select Delete.

Propose a new meeting time in Outlook

Propose a new time for a meeting

Propose a new time for a meeting

Accept or decline a proposed new meeting time

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