Microsoft Teams (free) allows you to keep in touch with your contacts, as well as join communities, create meetings, keep track of files, and more.

Along the bottom of your mobile screen, Microsoft Teams (free) is organized into tabs. The following is a breakdown of what features you'll find within each tab.  House Chat Calendar Bell Teams free tabs​​​​​​​

Home ​​​​​​​

Teams free communities mobile screen

The Home Teams home tab tab is where you can view and access your communities. Learn more about Communities in Teams.

Under Do more in Teams at the bottom of the screen, you can: 

Chat

Teams free mobile chat screen

The Chat Teams Community event chat tab is where you can view and access your group and one-to-one chats. Learn how to send and receive messages.

  • Search search button in Chat for Windows 11 - Find communities, chats, messages, and more. 

  • Meet Video call button- Select to create a meeting, share a meeting invite, copy a meeting link, and explore meeting options. 

  • Filter Avatar filter button- Search by Unread, Meeting, or Muted.

  • New chat Teams new chat icon- You can start a new one-on-one or group chat. To add recipients, you can search by name, phone number, or e-mail.  

Calendar

Teams free mobile calendar screen

The Calendar New meeting button tab is where you can schedule personal and community events. Learn more about how to view events in Calendar.

If you have meeting scheduled, you'll be able to see and join your events in the Calendar tab. 

If you have no meetings scheduled, you'll see these options:

  • New meeting You can create a new meeting.  

  • Community event- Select to schedule a meeting for your community.

  • Meet now Select to create a meeting, share a meeting invite, copy a meeting link, and explore meeting options. Learn more about how to create a meeting with Meet

Activity

Teams free mobile Activity screen

The Activity Teams activity tab tab is where you get the latest notifications for your chats and communities. Learn more about your Activity feed

  • Activity- Keep up to date with your notifications.  Learn more about your Activity feed.

  • Search search button in Chat for Windows 11- Find communities, chats, messages, and more. Learn how to use search.

  • Mark as read A pair of black glasses icon- To update your messages, go to Three vertical dots. and tap Mark all as read A pair of black glasses icon.

Settings

You can review and manage your settings in Microsoft Teams (free). Learn more about Settings. ​​​​​​​

  1. Select your profile picture. There you can access your profile settings, adjust your status message, and more.

  2. Choose Settings Settings button.

  3. Under Settings Settings button, you'll find:

    Teams free general settings mobile

    Appearance Theme (dark mode) button- Choose your Teams theme.

    Notifications Teams activity tab- Choose how Teams will notify you about your activity and meetings. 

    Data and storage Three bars one taller than the other- Update your storage, clear app data, reduce data usage, and search settings.

    Teams free mobile settings

    Profile More button in GroupMe- Add or edit your profile image and update your name.

    Messaging Teams Community event chat- Choose if you want to receive Read receipts, edit pinned chats, and other related messaging settings. 

    Calling Chat-Mini Teams call button​​​​​​​- Set your noise suppression settings.

    People People button- Sync your device contacts and manage blocked contacts.

    Teams Insider Teams Insider button​​​​​​​- Find out how to sign up for the Teams Insider where you can check out the latest features coming to Microsoft Teams (free)

    School Connection Square with graph line inside- Enable School Connection to stay on top of your child’s assignments, grades, and learning insights every month.

    Teams free mobile settings

    Help & Feedback Teams help icon- View our support questions, suggest a feature, and send feedback.

    What’s new Send feedback button in Teams​​​​​​​- This will direct you to What’s new in Microsoft Teams (free).

    About Teams T with two background people icons- Learn about the latest version and license information, terms of use, and community standards.

    Privacy Teams new privacy button- Manage how people can search for you, how your profile will appear to other users, and export your data.

    Sign out Sign out button - Where you can sign out of Teams.

    Delete account Teams delete message button- Where you can delete your Teams account. 

    ​​​​​​​

Bell Camcorder 3 people Chat bubble Calendar icons

Along the left side of the screen, Microsoft Teams (free) is organized into tabs. The following is a quick highlight of each tab. 

Activity

teams activity tab

The Activity Teams activity tabtab is where you get the latest notifications for your chats and communities. Learn more about your Activity feed

  • Filter Avatar filter button- Search by name or choose from options that include Unread, Chat, Meetings, or Mutes.

  • Search search button in Chat for Windows 11- Find communities, chats, messages, and more. Learn how to use search.

  • Settings Settings button- An easy way to set up your settings in Teams. Learn more about Settings. ​​​​​​

Meet

Teams Meet tab

The Meet Video call button tab is where you can create, schedule, share, and join meetings all in one place. Learn more about how to view and schedule meetings in Meet. 

  • Create a meeting link Copy meeting link button- Add a meeting title, then create a copy of the link to share.

  • Schedule a meeting New meeting button - Set up a meeting where you can add details, such as the title, date and time, invite participants, and add meeting notes.

  • Join with a meeting ID Join with meeting ID button- Use a meeting ID and passcode to join.

  • Meeting links- Copy the link to your community to share.   

Communities

Examples of Teams free communities and chats

​​​​​​​Select the Communities Teams add group name tab to view a list of your communities or create a new one to stay in touch through meetings and updates. Learn more about how you can get the most out of Communities

  • Create a community Teams community add picture- Choose a template and other customizable options to start your community. Learn how to add a community or channel. ​​​​​​​

  • Add channel Add button- Channels are a great way to add specific topics to encourage discussion.

  • Add community banner Teams edit button Edit or upload a banner for your community

  • Events New meeting button- Schedule events and view upcoming events.

  • Invite members Teams add member to chat- For community owners only where they can invite new members to your community.

  • Share join link Copy meeting link button- Owners and members can copy the link to your community to your clipboard so you can easily share it with anyone.

  • Manage community Settings button - For community owners only where they can manage members, member requests, blocked members, and additional settings. 

Chat

Teams chat tab

Select the Chat Teams Community event chat tab to view and access your group and one-to-one chats. Learn how to send and receive messages

  • Filter Avatar filter button- Search by name or choose from options that include Unread, Chat, Meetings, or Mutes.

  • Meet now Video call button- Add a meeting title, then create a copy of the link to share.

  • New chat Teams new chat icon- To start a new chat, add participants and share your first message.

  • Files and Photos- In your chat window, you can select the Files and Photos tabs for easy searchability. 

  • Start a group chat Teams iOS add member to chat icon- Add more people to your conversation.

  • Video call Video call button- Choose to start a video call.

  • Audio call Audio call button- Choose to start a audio only call.

  • Screen sharing Teams share screen icon - To share your screen with participants in your chat.

Chat options menu

Under More chat options Teams settings and more button, you'll find:​

  • Open chat in a new window Help Pop out button- Use if you want to have a separate chat window.

  • Mark as unread glasses with a line through it​​​​​​​To keep a message unread if you want to read it later.

  • Pin Teams pin chat icon Save a message at the top of your chat.

  • Block Teams block contact​​​​​​​- Block a contact. This is only available in one-on-one chats. 

  • Mute Teams mute chat icon To mute your message notifications.

  • Delete Delete button To delete your chat.

If you're in a group chat, you might also see:

  • Get link to chat Copy meeting link button Used to share your chat. Available in group chats only.

  • Leave Teams leave chat icon​​​​​​​When you want to leave a group chat.

Calendar

Teams Calendar tab

Select the Calendar New meeting button tab to display your calendar and all your meetings. Learn more about meetings in Teams.

  • Join with an ID Join with meeting ID button- Use a meeting ID and passcode to join.

  • Meet now Video call button- Add a meeting title, then create a copy of the link to share.

  • New meeting Add button- Set up a meeting where you can add details, such as the title, date and time, invite participants, and add meeting notes.

Profile and Settings

Profile photo with hand pointing to pencil for options

Profile picture- To update your profile, go to your Profile picture to choose Edit name. Teams edit buttonLearn more about how to update your profile.

List of setting options with icons and names

You can review and manage your settings in Microsoft Teams (free). Learn more about Settings. ​​​​​​​

  1. Select your More Teams settings and more button There you can access your profile settings, adjust your status message, and more.

  2. Choose Settings Settings button.

  3. Under Settings Settings button, you'll find:​​​​​​​

    1. General Settings button- System settings, such as suggested replies in chat and spell check

    2. Appearance and Accessibility Teams video effects in Mac Choose your Teams theme, emoji skin tone, app language, sign language view, and more.

    3. Mobile device Rectangle with dash at the bottom- Link or reconnect your phone to Teams.

    4. Notifications and activity Teams activity tab- Choose notification and activity settings.

    5. Accounts and orgs Teams new people button​​​​​​​- View all your connected accounts in the Teams app.

    6. Privacy Teams new privacy button​​​​​​​- Manage how people can find you, how your profile will appear to other users, view your optional connected experiences, and set your read receipts settings. 

    7. Devices Devices button- Audio and video settings that include choosing your speaker and microphone, as well as adjusting your mic sensitivity, camera controls, video brightness, and soft focus.

    8. People Teams new people button- You can sync contacts and block users.

    9. Files and links Piece of paper with the left hand corner bent- Choose which browser you want links to open in.  ​​​​​​​

    10. Plans and upgrades Diamond gem shape​​​​​​​- View what benefits you get from Microsoft Teams (free) and what Premium offers can offer you. ​​​​​​​

    11. Teams Insider Teams Insider button​​​​​​​- Find out how to sign up for the Teams Insider where you can check out the latest features coming to Microsoft Teams (free)

Contact us

For more help, contact support or ask a question in the Microsoft Teams Community.

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