If you use Outlook for Mac in more than one capacity, such as for your personal life and for work, you can set up Outlook to handle these different capacities by using profiles. A profile is associated with and stores a set of email messages, contacts, tasks, calendars, account settings, Scrapbook clips, and more.
The Outlook Profile Manager (previously called the Microsoft Database Utility) is installed as part of your Office installation, and it allows you to create new profiles, edit or delete profiles, and set your default profile. When you open Outlook, it always uses the default profile.
Important: If more than one person uses the same computer, Outlook profiles don't offer as much privacy as separate user accounts in the Mac OS. Outlook profiles don't offer password protection, and Spotlight searches from the Finder will locate Outlook items from all the profiles in the current user account. To learn more about how to create user accounts, see Mac Help.
Add, change, or delete a profile
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From Finder, open the Applications folder.
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Ctrl+click or right-click Microsoft Outlook, and then select Show Package Contents.
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Open Contents > SharedSupport, and then launch Outlook Profile Manager.
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Do one of the following:
To
Do this
Create a new profile
Select the Create a new profile button
Rename a profile
Double-click the profile, and then enter a new name for the profile.
Delete a profile
Select the profile that you want to remove, and then choose the Delete the selected profile button
Change the default profile
Highlight the profile that you want, access Set the default profile
