Use a screen reader to create a new project in Project
Applies To„Project Online“ kompiuterio klientas „Project Professional 2024“ „Project Standard 2024“ Project Professional 2021 Project Standard 2021 Project Professional 2019 Project Standard 2019 Project Professional 2016 Project Standard 2016

This article is for people who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Windows tools or features and Microsoft 365 products. This article is part of the Accessibility help & learning content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support.

 

Use Project with your keyboard and a screen reader to do the essential basic tasks. We have tested it with Narrator and JAWS, but it might work with other screen readers as long as they follow common accessibility standards and techniques. You'll learn how to create a new project, add tasks, assign resources, print your project, and more.

Notes: 

Open Project and create a blank project

Starting a new project in Project is simple.

  1. Press the Windows logo key. You hear: “Cortana, Search box.”

  2. Type the first few letters of Project, until you hear “Project, desktop app.”

  3. Press Enter to open Project. It opens to a list of recently used projects and project templates. You hear: “Blank Project button.”

  4. To create a new project, press Spacebar.

Add tasks and assign resources

Your new project opens in the Gantt Chart view, which is the simplest view to work in.

  1. When you open a blank project, the focus is in the top left corner of the chart. Press the Right arrow key until you hear “Column header, Task Name, selected,” and then type the name of your first task.

  2. Press the Right arrow key until you hear “Column header, Resource Names,” and then type the name of the resource who you want to handle this task.

    Tip: The resource name is usually the name of a person or a team, but it can be anything you want.

  3. Press Enter to finish adding the task. The focus moves to the next row in the Resource Names column.

  4. To add another task, press the Left arrow key until you hear “Column header, Task Name,” and then type its name.

  5. To add a resource to this task, press the Right arrow key until you hear “Column header, Resource Names, selected,” type the name of the resource, and then press Enter.

    Tip: If you are adding a resource you have already used on an earlier row, you only need to type the first few letters of its name for Project to suggest it. Pressing Enter automatically completes the suggested name.

  6. Repeat these steps until you have added every task and assigned resources to them.

Schedule tasks in the Team Planner view

You can use the Team Planner view to schedule the tasks you have defined.

Note: JAWS does not announce resource or task names properly in the Team Planner view, so you should use Narrator to schedule the tasks.

  1. To change into the Team Planner view, press Alt+H, G, and then press P. You hear: “Team Planner, view.”

  2. Press the Down arrow key to hear the name of the first resource. You can use the Down and Up arrow keys to navigate between the resources.

  3. Press the Right arrow key to move to the tasks assigned to the currently selected resource. You hear the task's name, followed by "Unscheduled task." If the resource has several tasks assigned to it, use the Right and Left arrow keys to navigate between them.

  4. Press Shift+F2 to open the Task Information window for the currently selected task.

  5. Press the Tab key until you hear "Start, editable, edit," and then press Alt+Down arrow key to open the date picker.

  6. Press T to set today as the start date, or use the arrow keys to find the right date. Press Spacebar to confirm the selection. Narrator announces the selected date.

  7. Press the Tab key until you hear "Finish, editable, edit," and then press Alt+Down arrow key to open the date picker.

  8. Press T to set today as the finish date, or use the arrow keys to find the right date. Press Spacebar to confirm the selection. Narrator announces the selected date.

  9. Press Enter to finish editing the task. Your screen reader announces the resource name, task name, and the start and finish dates you just selected.

    Tip: If you accidentally schedule tasks to overlap, you hear "Overallocated." Press Shift+F2 again and reschedule the task.

  10. Repeat the above steps for all unscheduled tasks.

Tip: To return to the Gantt Chart view, press Alt+H, G, and then press G.

Save a project

You can save your project on your own computer, or in a shared network location.

Note: JAWS does not announce the save locations properly, so you should use Narrator to save your project for the first time.

  1. Press Alt+F, A.

  2. Do one of the following depending on where you want to save the project:

    • Press N to sync the project with SharePoint.

    • Press K to sign in to OneDrive.

    • Press S to save the project in your OneDrive or SharePoint site.

    • Press C to save the project on your PC.

  3. Press Spacebar twice to confirm the save location, then press the Down and Up arrow keys to select where exactly in the selected location the project is saved – for example, which folder on your computer do you want to use. When you find the right option, press Enter.

  4. Type the file name you want to use.

  5. Press Tab until you hear “Save button,” and then press Enter to save the file.

Tip: After you have saved your project once, you can quickly save any changes to it by pressing Ctrl+S.

Print a project

You may need to print your project chart to show it to someone.

  1. Press Alt+F, P, I. You hear: “Which printer."

  2. Press the Up and Down arrow keys to move between the available printers. When you find the right option, press Spacebar to select the printer.

  3. Press Alt+P, P to print your project.

See also

Use a screen reader to review or edit an existing project in Project

Keyboard shortcuts for Project

Set up your device to work with accessibility in Microsoft 365

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

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