Use Microsoft Lists with your keyboard and a screen reader to share lists and list items. We have tested it with Narrator, JAWS, and NVDA, but it might work with other screen readers as long as they follow common accessibility standards and techniques.
Share a list
-
Open the list you want to share.
-
Do one of the following:
-
With Narrator, press the Tab key until you hear "Command bar, new," and then press the SR key+Right arrow key once. You hear: "Share."
-
With JAWS, press the Tab key until you hear "Command bar, new," and then press the Right arrow key once. You hear: "Share."
-
With NVDA, press the Tab key until you hear "New, create a new list item in this location," and then press the Right arrow key once. You hear: "Share."
-
Press Enter. You hear: "Share dialog."
-
Press the Tab key until you hear "Sharing settings," and then press Enter to open the Sharing settings dialog box. To change whether you want to share the list with everyone with access to the link, only people inside your organization, reshare the list with people who already have prior access, or share it only with the named addresses, press the Up or Down arrow key until you hear the option you want, and then press Enter.
-
To choose what level of access to view and edit the list is given to users you share it with, do one of the following:
-
With JAWS and NVDA, press the Tab key until you hear "Select a link permission," press Spacebar, select the permission you want with the Up and Down arrow keys, and then press Spacebar again to select the option. Finally, to close the Sharing settings dialog box, press the Tab key until you hear "Apply," and then press Enter.
-
With Narrator, press the Tab key until you hear "Select a link permission," press Spacebar once, press the SR key+Right or Left arrow key until you hear the permission you want, and then press Spacebar again to select the option. Finally, to close the Sharing settings dialog box, press the Tab key until you hear "Apply," and then press Enter.
-
Press the Tab key until you hear: "Send to." Enter the name, group, or email address of who you want to share the list with. If you want to add multiple recipients, separate them by commas.
-
To include a message with the shared link, press the Tab key until you hear "Message," and then enter your message.
-
Press the Tab key until you hear "Send," and then press Enter to send the link to the list to the chosen recipients.
Share a list item
-
Open the list you want to share an item from.
-
Press the Tab key until you hear the item you want to share, and then press Spacebar. You hear: "Selected."
-
Do one of the following:
-
With Narrator, press the Tab key until you hear "Command bar, new," and then press the SR key+Right arrow key until you hear: "Share."
-
With JAWS, press the Tab key until you hear "Command bar, new," and then press the Right arrow key until you hear: "Share."
-
With NVDA, press the Tab key until you hear "New, create a new list item in this location," and then press the Right arrow key until you hear: "Share."
-
Press Enter. You hear: "Share dialog."
-
Press the Tab key or Shift+Tab until you hear "Sharing settings," and then press Enter to open the Sharing settings dialog box. To change whether you want to share the list item with everyone with access to the link, only people inside your organization, reshare the list item with people who already have prior access, or share it only with the named addresses, press the Up or Down arrow key until you hear the option you want, and then press Enter.
-
To choose what level of access to view and edit the list item is given to users you share it with, do one of the following:
-
With JAWS and NVDA, press the Tab key until you hear "Select a link permission," press Spacebar, select the permission you want with the Up and Down arrow keys, and then press Spacebar again to select the option.
-
With Narrator, press the Tab key until you hear "Select a link permission," press Spacebar once, press the SR key+Right or Left arrow key until you hear the permission you want, and then press Spacebar again to select the option.
-
To close the Sharing settings dialog box, press the Tab key until you hear "Apply," and then press Enter.
-
Press the Tab key until you hear: "Send to." Enter the name, group, or email address of who you want to share the list item with. If you want to add multiple recipients, separate them by commas.
-
To include a message with the shared link, press the Tab key until you hear "Message," and then enter your message.
-
Press the Tab key until you hear "Send," and then press Enter to send the link to the list item to the chosen recipients.
Use Microsoft Lists with TalkBack, the built-in Android screen reader, to share lists.
Notes:
-
New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
-
This topic assumes that you are using the built-in Android screen reader, TalkBack. To learn more about using TalkBack, go to Android accessibility.
Share a list
-
Open the list you want to share.
-
Swipe right until you hear "More," and then double-tap the screen.
-
Swipe right until you hear "Share list," and then double-tap the screen.
-
Swipe right until you hear "Open to change access settings," and then double-tap the screen. To change whether you want to share the list with everyone with access to the link, only people inside your organization, reshare the list with people who already have prior access, or share it only with the named addresses, swipe right until you hear the option you want, and then double-tap the screen to select it.
-
To choose what level of access to view and edit the list is given to users you share it with, swipe right until you hear "Select a link permission," double-tap the screen to open the dropdown menu, then swipe left or right until you hear the permission level you want, and then double-tap the screen to select it.
-
To confirm your access and permission settings, swipe right until you hear "Apply," and then double-tap the screen.
-
You hear: "Send to." Use the on-screen keyboard to enter the name, group, or email address of who you want to share the list with. As you type, Microsoft Lists provides suggestions from your organization. To make use of them, explore the top half of the screen until you hear the one you want, and then double-tap the screen.
-
To include a message with the shared link, swipe right until you hear "Message," and then use the on-screen keyboard to enter your message. When you're done, explore the top half of the screen until you hear "Message," and then double-tap the screen.
-
Swipe right until you hear "Send," and then double-tap the screen to send the link to the list to the recipients.
Use Microsoft Lists with your keyboard and a screen reader to share lists and list items. We have tested it with Narrator in Microsoft Edge and JAWS and NVDA in Chrome, but it might work with other screen readers and web browsers as long as they follow common accessibility standards and techniques.
Share a list
-
Open the list you want to share.
-
Do one of the following:
-
With Narrator, press the Tab key until you hear "Add new item," and then press the SR key+Right arrow key until you hear: "Share."
-
With JAWS or NVDA, press the Tab key until you hear "Add new item," and then press the Right arrow key until you hear: "Share."
-
Press Enter. You hear: "Share dialog."
-
Press the Tab key or Shift+Tab until you hear "Sharing settings," and then press Enter to open the Sharing settings dialog box. To change whether you want to share the list with everyone with access to the link, only people inside your organization, reshare the list with people who already have prior access, or share it only with the named addresses, press the Up or Down arrow key until you hear the option you want, and then press Enter.
-
To choose what level of access to view and edit the list is given to users you share it with, do one of the following:
-
With JAWS and NVDA, press the Tab key until you hear "Select a link permission," press Spacebar, select the permission you want with the Up and Down arrow keys, and then press Spacebar again to select the option.
-
With Narrator, press the Tab key until you hear "Select a link permission," press Spacebar once, press the SR key+Right or Left arrow key until you hear the permission you want, and then press Spacebar again to select the option.
-
To close the Sharing settings dialog box, press the Tab key until you hear "Apply," and then press Enter.
-
Press the Tab key until you hear: "Send to." Enter the name, group, or email address of who you want to share the list with. If you want to add multiple recipients, separate them by commas.
-
To include a message with the shared link, press the Tab key until you hear "Message," and then enter your message.
-
Press the Tab key until you hear "Send," and then press Enter to send the link to the list to the chosen recipients.
Share a list item
-
Open the list you want to share an item from.
-
Press the Tab key until you hear the item you want to share, and then press Spacebar. You hear: "Selected."
-
Do one of the following:
-
With Narrator, press the Tab key until you hear "Add new item," and then press the SR key+Right arrow key until you hear: "Share."
-
With JAWS or NVDA, press the Tab key until you hear "Add new item," and then press the Right arrow key until you hear: "Share."
-
Press Enter. You hear: "Share dialog."
-
Press the Tab key until you hear "Sharing settings," and then press Enter to open the Sharing settings dialog box. To change whether you want to share the list item with everyone with access to the link, only people inside your organization, reshare the list item with people who already have prior access, or share it only with the named addresses, press the Up or Down arrow key until you hear the option you want, and then press Enter.
-
To choose what level of access to view and edit the list item is given to users you share it with, do one of the following:
-
With JAWS and NVDA, press the Tab key until you hear "Select a link permission," press Spacebar, select the permission you want with the Up and Down arrow keys, and then press Spacebar again to select the option.
-
With Narrator, press the Tab key until you hear "Select a link permission," press Spacebar once, press the SR key+Right or Left arrow key until you hear the permission you want, and then press Spacebar again to select the option.
-
To close the Sharing settings dialog box, press the Tab key until you hear "Apply," and then press Enter.
-
Press the Tab key until you hear: "Send to." Enter the name, group, or email address of who you want to share the list item with. If you want to add multiple recipients, separate them by commas.
-
To include a message with the shared link, press the Tab key until you hear "Message," and then enter your message.
-
Press the Tab key until you hear "Send," and then press Enter to send the link to the list item to the chosen recipients.
