This article is for people who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Microsoft 365 products. This article is part of the Microsoft 365 screen reader support content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support.
Use Outlook for Mac with your keyboard and VoiceOver, the built-in macOS screen reader, to read and respond to meeting requests. You can open the request for more options, such as proposing a new meeting time.
Notes:
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New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.
In this topic
Open and reply to a meeting request
You can easily accept, tentatively accept, or decline an invitation directly from Calendar in Outlook for Mac. VoiceOver announces new meeting requests when they arrive.
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In any calendar view, press the Tab key or Shift+Tab to browse the events for the time period displayed. As you move, VoiceOver announces the event date, duration, subject, and location.
Note: To open Calendar in Outlook, press Command+2.
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When on a meeting request you want to open, press Command+O.
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To respond to the request, press the Tab key or Shift+Tab until you hear "RSVP, button," and press Return.
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You can write an optional message to the meeting organizer, then do one of the following:
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To accept, press the Tab key until you hear "Accept, button," and then press Control+Option+Spacebar.
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To reject, press the Tab key until you hear "Decline, button," and then press Control+Option+Spacebar.
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If you are unsure you can attend, press the Tab key until you hear "Tentative, button," and then press Spacebar.
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Once you have selected a response, the focus moves back to Calendar.
Propose a new meeting time
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With the meeting request open, press Control+Option+M. You hear: "Menu bar, apple."
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Press the Right arrow key until you hear "Event," then press the Down arrow key until you hear "Propose new time," and press the Right arrow key once. You hear: "Tentative and propose new time."
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Do one of the following:
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To accept tentatively and propose a new time, press Control+Option+Spacebar.
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To decline and propose a new time, press the Down arrow key until you hear "Decline and propose new time," and then press Control+Option+Spacebar.
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The Propose a New Time dialog box opens, with the focus on the start date field. To set the date and time you want to propose, press the Tab key until VoiceOver announces the relevant field, such as "Start time" or "End date," and type the new date or time.
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When done, press the Tab key until you hear "Propose new time, default button," and then press Control+Option+Spacebar.
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The dialog box closes and a New Time Proposed email message opens. The current meeting time and the new time you are proposing are shown below the message subject field. The focus is in the message body text field where you can type any additional response. When ready to send, press Shift+Tab until you hear "Send button," and then press Control+Option+Spacebar. The email is sent, and you return to Calendar.
Check who's invited to a meeting
Once you've accepted a meeting request, you can check who else has been invited.
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In any calendar view, press the Tab key or Shift+Tab to browse the events for the time period displayed. As you move, VoiceOver announces the event date, duration, subject, and location.
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When on a meeting request you want to open, press Command+O.
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To navigate to the Invitees pane, press the Tab key or Shift+Tab until you hear "Delete meeting, button," and press the Tab key once. The focus moves to the first user in the Invitees pane and you hear the name of the meeting organizer.
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To browse the list of invitees, press the Tab key or Shift+Tab. As you move, VoiceOver announces the names for you.
See also
Use a screen reader to read and reply to a meeting request in Outlook (Windows, Mobile,Web)
Use a screen reader to schedule appointments or meetings in Outlook
Use a screen reader to set up your email account in Outlook
Basic tasks using a screen reader with the calendar in Outlook
Keyboard shortcuts for Outlook
Set up your device to work with accessibility in Microsoft 365
Use a screen reader to explore and navigate Outlook Calendar
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
