This article is for people who use a screen reader program such as Windows Narrator, JAWS, or NVDA with Windows tools or features and Microsoft 365 products. This article is part of the Accessibility help & learning content set where you can find more accessibility information on our apps. For general help, visit Microsoft Support.
Use Outlook for Mac with your keyboard and VoiceOver, the built-in macOS screen reader, to create and add a Microsoft Forms poll to an email message. You'll also learn how to check the poll results straight from your email.
Notes:
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New Microsoft 365 features are released gradually to Microsoft 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
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This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.
In this topic
Create a poll
You can create a new poll straight from an Outlook email message.
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Sign in to your Microsoft Forms account as instructed in the "Open and sign in to Microsoft Forms" section in Basic tasks using a screen reader with Microsoft Forms.
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In the Outlook email message you're composing, press Shift+Tab until you hear "More items button," and press Control+Option+Spacebar.
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Press the Down arrow key until you hear "Poll," and then press Control+Option+Spacebar. The Poll pane opens. The focus is in the Input your question field.
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Type the poll question.
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To add the first answer option, press the Tab key once. You hear: "Option. Please enter a name for this option." Type the option text. To add the second answer option, press the Tab key until you hear "Option. Please enter a name for this option," and type the option.
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To add additional answer options, press the Tab key until you hear "Add option," press Control+Option+Spacebar, and type the option. Repeat this step for all additional answer options you want to add.
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If you want to allow the responders to select multiple answers, press the Tab key until you reach the Multiple answers button, and press Control+Option+Spacebar.
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When your poll is ready, press the Tab key until you hear "Next button," and press Control+Option+Spacebar.
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The preview of the poll opens. To navigate the preview, press Control+Option+Left or Right arrow key.
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To insert the poll to your email message, press the Tab key until you hear "Add to email," and press Control+Option+Spacebar. For the respondents within your organization the poll will be shown in the body of the email. The respondents outside your organization will get a link that directs them to vote in a browser.
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You can now add the respondents' email addresses, any additional message you have for them, and send the email.
The poll question is automatically added as the subject of your message. Your email address is added to the Cc field.
You will receive a copy of the email. Keep this email if you want to use Outlook to check the responses.
Check the responses
You can check the responses directly from Outlook. Alternatively, you can review the responses in Microsoft Forms. For instructions, go to Use a screen reader to check and share your form or quiz results in Microsoft Forms.
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Go to and open the copy of the email that you received after sending the email with the poll.
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Press the Tab key until you hear "View results," and press Control+Option+Spacebar.
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To read the results from the top of the message, press Control+Option+A.
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To refresh the results, press the Tab key until you reach the Refresh button, and press Control+Option+Spacebar.
See also
Use a screen reader to create a poll in Outlook (Windows, Web)
Use a screen reader to format text in your email in Outlook
Use a screen reader to check and share your form or quiz results in Microsoft Forms
Keyboard shortcuts for Outlook
Set up your device to work with accessibility in Microsoft 365
Basic tasks using a screen reader with email in Outlook
Basic tasks using a screen reader with Microsoft Forms
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
