Here are the answers to commonly asked questions about Visio for the web. If you are looking to get started, see View, create, and edit a diagram in Visio for the web.
If you're new to using Visio, see Beginner tutorial for Visio.
Which plans include the Visio web app?
The Visio web app is available with the paid Visio subscriptions (Visio Plan 1 and Visio Plan 2) and is also available at no additional cost for all Microsoft 365 Commercial and Education plans.
The following table shows the capabilities and types of diagrams you can create and/or edit in Visio for the web with each plan.
Supported capabilities and types of diagrams
|
Category |
Feature or diagram type |
Visio in Microsoft 365 |
Visio Plan 1 |
Visio Plan 2 |
|
Visio web app |
Create and edit diagrams with Visio for the web |
● |
● |
● |
|
Collaboration |
Co-authoring and commenting |
● |
● |
● |
|
General diagrams |
Basic diagrams |
● |
● |
● |
|
Block diagrams |
● |
● |
● |
|
|
Business Matrix |
● |
● |
● |
|
|
Venn diagrams |
● |
● |
● |
|
|
Cycle diagrams |
● |
● |
● |
|
|
Pyramid diagrams |
● |
● |
● |
|
|
Basic business diagrams |
Business frameworks |
● |
● |
● |
|
Basic organization charts |
● |
● |
● |
|
|
Infographic timelines |
● |
● |
● |
|
|
Process diagrams |
Basic flowcharts and process diagrams |
● |
● |
● |
|
Cross-functional dlowcharts |
● |
● |
||
|
SDL siagrams |
● |
● |
||
|
Audit, EPC, and fault tree diagrams |
● |
● |
||
|
Network diagrams |
Basic network |
● |
● |
● |
|
Detailed network |
● |
● |
||
|
Azure diagrams |
● |
● |
||
|
AWS diagrams |
● |
● |
||
|
IT Database diagrams |
UML diagrams |
● |
● |
|
|
ERD diagrams – Crow’s Foot |
● |
● |
||
|
ERD diagrams – Chen’s Notation |
● |
● |
||
|
Process model flowcharts* |
Business Process Model and Notation (BPMN) |
● |
||
|
Maps and floor plans* |
Floor plans, HVAC plans, and plant layouts |
● |
||
|
Schedule diagrams* |
Timeline diagrams, Gantt charts, and PERT charts |
● |
||
|
Business diagrams* |
Value-stream maps and advanced organization charts |
● |
● |
|
|
ITIL, Pivot, Six Sigma diagrams |
● |
* Certain types of diagrams included in Visio Plan 2 are only available in the Visio desktop app, not in the Visio web app.
Microsoft 365 commercial plans that include the Visio web app
The following table shows a complete list of the Microsoft 365 commercial plans that include the Visio web app. Visio for the web isn’t available with the Home or Personal edition of Microsoft 365.
|
Business |
Enterprise |
Education |
|---|---|---|
|
Microsoft 365 F3 (includes Office 365 F3) |
Microsoft 365 A3 (includes Office 365 A3) |
|
|
Microsoft 365 E3 (includes Office 365 E3) |
Microsoft 365 A5 (includes Office 365 A5) |
|
|
Microsoft 365 E5 (includes Office 365 E5) |
||
Note: Small and medium business plans—such as Business Basic and Business Standard with a Microsoft account ID (hotmail.com, outlook.com, live.com, msn.com)—will not have access to the Visio web app, as these plans do not qualify as commercial plans.
Is there a free version of Visio for the web?
Yes, you can use Visio for the web without a license to view basic Visio files. Sign in to your Microsoft 365 account, upload the Visio file to OneDrive, and then select the file there to open it. The file opens in your browser in Visio for the web, giving you the ability to see the file in read-only view.
With Visio Viewer, you can also open, view, and print Visio drawings created in the Visio desktop app. However, you cannot create, edit, or save a new Visio drawing with Visio Viewer. For more information, see Use Visio Viewer to view or print Visio drawings.
Additionally, Visio for the web is included in all Microsoft 365 commercial plans, allowing subscribers to create, edit, and share general-purpose diagrams. You or your administrator can check which license you’re a part of by following the steps in What Microsoft 365 business product or license do I have?
Visio also has two paid subscription plans—Visio Plan 1 and Visio Plan 2. Both include the ability to view, create, and edit Visio files in a web browser. For more information, see Compare Visio options.
Can I use Visio on a Mac?
Yes, you can use Visio in Microsoft 365 to view, create, and edit Visio files in the Safari or Chrome browser on your Mac. There’s nothing to install. For more information, see Use Visio on a Mac.
Which browsers work with Visio for the web?
Use the most recent versions of the following browsers for the best experience with Visio for the web.
-
Microsoft Edge
-
Mozilla Firefox
-
Google Chrome
-
Apple Safari 10+
For more details, see Which browsers work with Office for the web.
On mobile devices, the ability to edit files in Visio for the web is only available on devices 9 inches or larger.
I just purchased a Visio plan and can't find it. Where is it?
Visio Plan 1 and Visio Plan 2 are web-based products. To find them, open your web browser and go to www.office.com/launch/visio. Then, sign in with a work or school account.
How do I install Visio for the web?
There’s nothing to install. If your organization has a Microsoft 365 subscription, you can access it from www.office.com/launch/visio by signing in with a work or school account. If your organization has a Microsoft 365 commercial plan, please note that Visio in Microsoft 365 may not have rolled out to your organization yet. For more information, please refer to the second to last question in this article about availability.
For information about supported languages for Visio for the web, see Which display languages are supported? below.
Does the OneDrive for work or school storage that comes with a Visio for the web plan override my existing OneDrive for work or school subscription?
Both Visio Plan 1 and Visio Plan 2 come with 2GB of storage on OneDrive for work or school. If you don't currently have a OneDrive for work or school subscription, you'll receive 2GB of storage with your subscription plan. If you do have an existing OneDrive for work or school subscription, the 2GB of storage included in a Visio for the web plan does not add to your existing storage capacity nor does it override your current OneDrive for work or school subscription.
How does Visio in Microsoft 365 compare to Visio Plan 1 and Visio Plan 2?
For a comparison of the key features Visio in Microsoft 365, Visio Plan 1, and Visio Plan 2, see Compare Visio versions and features. To see which version you are using, open Visio and go to File > Account or File > Help. For more details, read What version of Office am I using?
Can I view, comment, and edit diagrams created with a Visio Plan 1 or Visio Plan 2 subscription?
Viewing and commenting capabilities have been available, even prior to the rollout of Visio in Microsoft 365, and will continue to exist for all diagram types—regardless of whether the file was created with Visio in Microsoft 365, Visio Plan 1, or Visio Plan 2.
Editing capabilities will be limited to the diagram types included in Visio in Microsoft 365. For example, you can edit a block diagram with Visio in Microsoft 365 but will not be able to edit a detailed network diagram without a Visio Plan 1 or Visio Plan 2 subscription.
For more information, see Why can’t I open a diagram for editing in Visio for the web?
Can I create UML diagrams in Visio for the web?
You can view, create, and edit UML diagrams in Visio for the web with a Visio Plan 1 or Visio Plan 2 subscription.
When you’re Visio in Microsoft 365, UML diagrams can’t be created or edited, but you can view and add comments to UML diagrams.
For more information, see UML diagrams in Visio.
Can I create BPMN diagrams in Visio for the web?
-
With a Visio Plan 2 subscription, you can view, create, and edit BPMN diagrams in Visio for the web by using the BPMN Shapes stencil.
-
With a Visio Plan 1 license, you can view and edit BPMN diagrams in Visio for the web, but you cannot access the BPMN Shapes stencil.
-
In Visio in Microsoft 365, you are limited to only viewing and adding comments to BPMN diagrams.
Can I import shapes in Visio for the web?
Sorry, Visio for the web doesn't support importing shapes.
Can I add a clickable image overlay in Visio for the web?
Sorry, Visio for the web doesn't support this feature.
How do I protect my Visio files?
You can't set Information Rights Management (IRM) from within Visio for the web, but Visio for the web honors whatever access rights have been set for a file in the desktop Visio app once the file is stored online.
What data sources can I link my diagrams to?
Data linking is only available through the Visio desktop app, but in Visio for the web you can view data-linked diagrams.
Visio currently supports multiple data sources, including:
-
Microsoft Excel workbooks
-
Microsoft Access databases
-
Microsoft SharePoint Foundation lists
-
Microsoft SQL Server databases
-
Microsoft Exchange Server directories
-
Azure Active Directory information
-
Other OLEDB or ODBC data sources
Can I work on Visio files in Microsoft Teams?
Yes. You can view, edit, comment, and collaborate on Visio files right within Teams. Upload an existing Visio file from your desktop or create a new Visio diagram directly in Teams from the Files tab of any channel. You can also add your Visio files as a tab to easily access and edit them and provide diagram feedback in real time with @mentions.
For more information, see Collaborate on files in Microsoft Teams.
Is Visio in Microsoft 365 available for nonprofit plans?
Yes. Currently, Microsoft 365 Business Basic, Microsoft 365 Business Standard, Office 365 E1, Office 365 E3, and Office 365 E5 are offered at a discounted price to all nonprofits. Each of these plans includes Visio in Microsoft 365.
For more information, see Compare Microsoft 365 and Office 365 offers for nonprofits.
Is Visio in Microsoft 365 available to GCC, GCC High, and other sovereign cloud customers?
Yes, Visio in Microsoft 365 is available to GCC, GCC High, and other sovereign cloud customers.
Is Visio in Microsoft 365 available for Consumer, F1, and other plans?
Not at this time.
How can I enable Visio in Microsoft 365?
No action is required to enable Visio in Microsoft 365. You can access it from the Visio home page at visio.office.com by signing in with your work or school account.
We have a Microsoft 365 commercial plan, but our users still don't see the Visio app tile on Office.com. How can I enable access for my tenant?
If the Visio app tile does not appear, check the Show/Hide app tile settings for your tenant by following these steps to show app tiles. Please note, if the Visio app tile is hidden, the Visio web app will not be available to users from Office.com.
Which display languages are supported in Visio for the web?
-
cs-cz
-
da-dk
-
de-de
-
el-gr
-
en-us
-
es-es
-
fi-fi
-
fr-fr
-
hu-hu
-
it-it
-
ja-jp
-
ko-kr
-
nb-no
-
nl-nl
-
pl-pl
-
pt-br
-
pt-pt
-
ro-ro
-
ru-ru
-
sk-sk
-
sl-si
-
sv-se
-
tr-tr
-
uk-ua
-
zh-cn
-
zh-tw
For information about supported display languages in the Visio desktop app, see Display languages support in the Visio desktop app.
