Scheduling Poll voting

How to vote

1. Open the voting page:

   • Attendees: Select Vote in the Scheduling Poll invite email you received.

   • Organizers: Select the direct link to the voting page you received when you sent the invite email or login at https://outlook.office365.com/findtime/dashboard/ and navigate to the relevant voting page.

2. Sign in and select your name or the name of the person you are voting for. If the poll organizer elected to Require attendees to verify their identity, then you may have two options to verify your identity.

   • Sign in with your work or school account: You may sign in with your work or school Microsoft 365 account to automatically attempt verifying your identity with your selection.

     Note: This option won't be present if you are already signed into your work or school Microsoft 365 account.  Additionally, you will be required to go through the manual email verification process if we can't match your account with your selection.  In this case, an email containing a verification code will be sent automatically.

   • Manual email verification: Select Send email verification code, enter the code that we send you in an email, and then select Submit. If this code matches, then you will be able to proceed. 
     
     

3.  The voting grid shows the status of the poll.
 
     

• Voting states: Your votes are displayed for each meeting time. The voting blocks are colored depending on whether you selected an option or not.

• How others voted: Displays one of the following for each attendee’s vote.

  • A red X means the attendee voted no.

  • A grey ? means the attendee did not make a selection.

  • A green checkmark means the attendee voted yes.

  • A green heart means the attendee prefers this time.

• Availability: Under the time, it will show your availability status. Hovering over it will show you more details of your status such as what events may be conflicting with that time.

• Vote count: Under each voting button (prefer, yes and no) you will see a total count of attendees that picked that option for a given meeting time.

4.  Vote for each suggested time by selecting the appropriate availability options:

• Prefer: Your preferred meeting time.

• Yes: You are available.

• No: You are unavailable.

5.  If the suggested meeting times are unsuitable, you can suggest a new time by selecting Propose another time.

6.  You can amend the details of any person you sent an invite to in the Attendees list.

• Select  to edit their display name, change their status to required or optional, or delete an attendee.

• Select + Add required attendee or + Add optional attendee to add an attendee. They will receive an email notification inviting them to vote.

  Note: If the organizer of the poll has elected to Lock poll for attendees, then attendees will not be able to add, edit, or delete any attendees.  The organizer of the poll will always be able to add, edit, or delete any attendees.

7.  Organizers can cancel a poll through the voting page or in the dashboard. To cancel a poll on the voting page select Cancel poll above the voting grid.

8.  The organizer can schedule the meeting manually by selecting Schedule meeting for a suitable time. If auto scheduling is enabled, the organizer can still manually schedule the meeting before consensus is reached. To learn more, see Auto scheduling in Scheduling poll.

9.  Select Submit.