Manage someone else's calendar in Outlook on the web

Before you can edit someone else's calendar, they have to give you permission by sharing their calendar. They can follow the instructions at Calendar delegation in Outlook one the web for business to learn how. As an editor, you can create or edit events on the calendar. As a delegate, you can also respond to meeting invitations on the calendar owner's behalf. The calendar owner can also choose to give delegates access to private events.

If you’ve received an invitation to share someone else’s calendar, select the Accept button in the invitation to add it to your list of calendars.

We are currently making improvements to calendar sharing for consistency and simplicity. Until those changes are complete:

• Invitations in some Outlook applications will not have an Accept button. If you do not see an Accept button, use Outlook on the web to accept.

• Invitations might not be sent at all from some Outlook applications. If you did not receive a sharing invitation email, ask the calendar owner to share the calendar again from Outlook on the web.

After you’ve added a calendar, you can select it to add it to or remove it from your calendar view, or use the context menu to rename it, change its color, or delete it from your view.

Once you have editor or delegate access to someone else's calendar and have added it to your calendar list, you can schedule meetings on their behalf. It's just like setting up a meeting on your own calendar, but you choose their calendar when creating the meeting. When you send the meeting invitation, it will show that it's from you on the calendar owner's behalf.

Schedule a meeting as a delegate

1. In Outlook on the web, select at the bottom of the page.

2. Make sure that you can see their calendar in your list of calendars. If you can't, see the above section about adding someone else's calendar to your calendar view.

3. Select New event at the top or double-click on the calendar area to open a new calendar item form.

   

4. In the Save to calendar field, select their calendar. You will only see calendars that are added to your calendar list and for which you have editor or delegate permissions.

5. Fill out the rest of the fields as needed.

6. Send the meeting request.

If you're a delegate for someone, meeting requests and updates will be sent to you. They'll show up in your Inbox just like any other meeting request, but you'll see a note on the meeting form that tells you who the meeting request is for.

Respond to a meeting request

1. Select Yes, Maybe, or No.

2. Select the Notify organizer toggle if you would like to let the organizer know your response.

   

3. You can add a message to your response.

4. If you accept the invitation, the meeting will show as busy on the owner's calendar. If you choose to send a response, the meeting organizer will see that the response is from you on the calendar owner's behalf.

As a delegate, you can also edit or cancel meetings on behalf of the calendar owner. To do so, open the calendar event, make the changes, and select the option to send the updated or canceled meeting invitation. The meeting update or cancellation will be sent from you on behalf of the calendar owner.

Before you can edit someone else's calendar, they have to give you permission by sharing their calendar. They can follow the instructions at Calendar delegation in Outlook one the web for business to learn how. As an editor, you can create or edit events on the calendar. As a delegate, you can also respond to meeting invitations on the calendar owner's behalf. The calendar owner can also choose to give delegates access to private events.

If you’ve received an invitation to share someone else’s calendar, select the Accept button in the invitation to add it to your list of calendars.

We are currently making improvements to calendar sharing for consistency and simplicity. Until those changes are complete:

• Invitations in some Outlook applications will not have an Accept button. If you do not see an Accept button, use Outlook on the web to accept.

• Invitations might not be sent at all from some Outlook applications. If you did not receive a sharing invitation email, ask the calendar owner to share the calendar again from Outlook on the web.

After you’ve added a calendar, you can select it to add it to or remove it from your calendar view, or use the context menu to rename it, change its color, or delete it from your view.

Once you have editor or delegate access to someone else's calendar and have added it to your calendar list, you can schedule meetings on their behalf. It's just like setting up a meeting on your own calendar, but you choose their calendar when creating the meeting. When you send the meeting invitation, it will show that it's from you on the calendar owner's behalf.

Schedule a meeting as a delegate

1. At the top of the page, select the app launcher , and select Calendar.

2. Make sure that you can see their calendar in your list of calendars. If you can't, see the above section about adding someone else's calendar to your calendar view.

   

3. Select New at the top or double-click on the calendar area to open a new calendar item form.

   

4. In the Save to calendar field, select their calendar. You will only see calendars that are added to your calendar list and for which you have editor or delegate permissions.

   

5. Fill out the rest of the fields as needed.

6. Send the meeting request.

If you're a delegate for someone, meeting requests and updates will be sent to you. They'll show up in your Inbox just like any other meeting request, but you'll see a note on the meeting form that tells you who the meeting request is for.

Respond to a meeting request

1. Select Accept, Tentative, or Decline.

2. Send a response if you would like to let the organizer know your response.

3. If you accept the invitation, the meeting will show as busy on the owner's calendar. If you choose to send a response, the meeting organizer will see that the response is from you on the calendar owner's behalf.

   

As a delegate, you can also edit or cancel meetings on behalf of the calendar owner. To do so, open the calendar event, make the changes, and select the option to send the updated or canceled meeting invitation. The meeting update or cancellation will be sent from you on behalf of the calendar owner.