In a PivotTable or PivotChart, you can expand or collapse to any level of data detail, and even for all levels of detail in one operation. On Windows and the Mac, you can also expand or collapse to a level of detail beyond the next level. For example, starting at a country/region level, you can expand to a city level which expands both the state/province and city level. This can be a time-saving operation when you work with many levels of detail. In addition, you can expand or collapse all members for each field in an Online Analytical Processing (OLAP) data source. You can also see the details that are used to aggregate the value in a value field.
In a PivotTable, do one of the following:
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Click the expand or collapse button next to the item that you want to expand or collapse.
Note: If you don't see the expand or collapse buttons, see the Show or hide the expand and collapse buttons in a PivotTable section in this topic.
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Double-click the item that you want to expand or collapse.
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Right-click the item, click Expand/Collapse, and then do one of the following:
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To see the details for the current item, click Expand.
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To hide the details for the current item, click Collapse.
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To hide the details for all items in a field, click Collapse Entire Field.
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To see the details for all items in a field, click Expand Entire Field.
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To see a level of detail beyond the next level, click Expand To "<Field name>".
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To hide to a level of detail beyond the next level, click Collapse To "<Field name>".
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In a PivotChart, right-click the category label for which you want to show or hide level details, click Expand/Collapse, and then do one of the following:
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To see the details for the current item, click Expand.
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To hide the details for the current item, click Collapse.
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To hide the details for all items in a field, click Collapse Entire Field.
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To see the details for all items in a field, click Expand Entire Field.
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To see a level of detail beyond the next level, click Expand To "<Field name>".
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To hide to a level of detail beyond the next level, click Collapse To "<Field name>".
The expand and collapse buttons are displayed by default, but you may have hidden them (for example, when you don't want them to appear in a printed report). To use these buttons to expand or collapse levels of detail in the report, you must make sure that they are displayed.
On the Analyze tab, in the Show group, click +/- Buttons to show or hide the expand and collapse buttons.
Note: Expand and collapse buttons are available only for fields that have detail data.
You can show or hide details and disable or enable the corresponding option.
Show value field details
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In a PivotTable, do one of the following:
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Right-click a field in the values area of the PivotTable, and then click Show Details.
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Double-click a field in the values area of the PivotTable.
The detail data that the value field is based on is placed on a new worksheet.
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Hide value field details
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Right-click the sheet tab of the worksheet that contains the value field data, and then click Hide or Delete.
Disable or enable the option to show value field details
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Click anywhere in the PivotTable.
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On the Options or Analyze tab (depending on the Excel version you are using) on the ribbon, in the PivotTable group, click Options.
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In the PivotTable Options dialog box, click the Data tab.
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Under PivotTable Data, clear or select the Enable show details check box to disable or enable this option.
Note: This setting is not available for an OLAP data source.
In a PivotTable, do one of the following:
-
Click the expand or collapse button next to the item that you want to expand or collapse.
Note: If you don't see the expand or collapse buttons, see the Show or hide the expand and collapse buttons in a PivotTable section in this topic.
-
Double-click the item that you want to expand or collapse.
-
Right-click the item, click Expand/Collapse, and then do one of the following:
-
To see the details for the current item, click Expand.
-
To hide the details for the current item, click Collapse.
-
To hide the details for all items in a field, click Collapse Entire Field.
-
To see the details for all items in a field, click Expand Entire Field.
-
To see a level of detail beyond the next level, click Expand To "<Field name>".
-
To hide to a level of detail beyond the next level, click Collapse To "<Field name>".
-
In a PivotChart, right-click the category label for which you want to show or hide level details, click Expand/Collapse, and then do one of the following:
-
To see the details for the current item, click Expand.
-
To hide the details for the current item, click Collapse.
-
To hide the details for all items in a field, click Collapse Entire Field.
-
To see the details for all items in a field, click Expand Entire Field.
-
To see a level of detail beyond the next level, click Expand To "<Field name>".
-
To hide to a level of detail beyond the next level, click Collapse To "<Field name>".
The expand and collapse buttons are displayed by default, but you may have hidden them (for example, when you don't want them to appear in a printed report). To use these buttons to expand or collapse levels of detail in the report, you must make sure that they are displayed.
On the Analyze tab, in the Show group, click +/- Buttons to show or hide the expand and collapse buttons.
Note: Expand and collapse buttons are available only for fields that have detail data.
You can show or hide details and disable or enable the corresponding option.
Show value field details
-
In a PivotTable, do one of the following:
-
Right-click a field in the values area of the PivotTable, and then click Show Details.
-
Double-click a field in the values area of the PivotTable.
The detail data that the value field is based on is placed on a new worksheet.
-
Hide value field details
-
Right-click the sheet tab of the worksheet that contains the value field data, and then click Hide or Delete.
Disable or enable the option to show value field details
-
Click anywhere in the PivotTable.
-
On the Options or Analyze tab (depending on the Excel version you are using) on the ribbon, in the PivotTable group, click Options.
-
In the PivotTable Options dialog box, click the Data tab.
-
Under PivotTable Data, clear or select the Enable show details check box to disable or enable this option.
Note: This setting is not available for an OLAP data source.
In a PivotTable, do one of the following:
-
Click the expand or collapse button next to the item that you want to expand or collapse.
Note: If you don't see the expand or collapse buttons, see the Show or hide the expand and collapse buttons in a PivotTable section in this topic.
-
Double-click the item that you want to expand or collapse.
-
Right-click the item, click Expand/Collapse, and then do one of the following:
-
To see the details for the current item, click Expand.
-
To hide the details for the current item, click Collapse.
-
To hide the details for all items in a field, click Collapse Entire Field.
-
To see the details for all items in a field, click Expand Entire Field.
-
The expand and collapse buttons are displayed by default, but you may have hidden them (for example, when you don't want them to appear in a printed report). To use these buttons to expand or collapse levels of detail in the report, you must make sure that they are displayed.
On the PivotTable tab, in the Show group, click +/- Buttons to show or hide the expand and collapse buttons.
Note: Expand and collapse buttons are available only for fields that have detail data.
Showing or hiding details is supported for PivotTables created from a table or range.
Show value field details
-
In a PivotTable, do one of the following:
-
Click anywhere in the PivotTable. On the PivotTable tab, click Show Details.
-
Right-click a field in the values area of the PivotTable, and then click Show Details.
-
Double-click a field in the values area of the PivotTable.
The detail data that the value field is based on is placed on a new worksheet.
-
Hide value field details
-
Right-click the sheet tab of the worksheet that contains the value field data, and then click Hide or Delete.
PivotTable on iPad is gradually rolling out to customers running Excel on iPad version 2.80.1203.0 and above.
Expand and collapse levels in a PivotTable
In a PivotTable, press and hold an item you want to Expand or Collapse.
Do one of the following:
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Tap Expand Field to see the details for the current item.
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Tap Collapse Field to hide the details for the current item.
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