There are three places where you can store, edit, and share files: OneDrive (personal), OneDrive for Business, and Microsoft 365 team sites. But which one is the best choice?
How to Decide
Save documents to OneDrive for Business when…
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You don’t want to share them, for example, draft documents, personal expense reports, or documents that no one else needs to see.
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You plan to share them, but they have a limited scope, for example, blog articles or work documents you want to informally review.
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You want basic version control.
Save documents to a team site library when…
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You want team members to have easy access, for example, project documents, team documents, or a formal collaboration with other groups in your organization.
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You want to create a document workflow that assigns the document to someone else for feedback, approval, or signatures.
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You want advanced version control.
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You want to add specific (also called fine-grained) permission control for confidential information.
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You want the document integrated with apps and services, such as line-of-business applications, Human Resources sites, marketing and sales collateral, and Business Intelligence portals.
Save documents to OneDrive (personal) when…
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The file is exclusively a personal file, for example, vacation photos, house remodeling documents, home budgets, and private to-do lists.
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You want to easily share the file with family, friends, neighbors, and others who do not work in your organization.
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You don’t need to manage file versions.
