Work with photos in a SharePoint picture library

1. Navigate to the site containing the picture library with photos you want to select.

2. To open the library, click the title of the library on the page or in the Quick Launch bar, or click Site Contents and then click the library title.

   Note: A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

3. Do one of the following:

   Select one picture

   1. On the ribbon Library tab, in the Manage Views group, under Current View, click the down arrow and select All Pictures.

   2. Click to the right of an item so that it is highlighted and a check appears.

   Select multiple pictures

   1. From All Pictures view, click to the left of multiple items so that they are highlighted and a check appears next to each one.

   2. From Thumbnails view, point to the lower-left corner of each item and click the check that appears. The thumbnail should be highlighted.

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1. Navigate to the site containing the picture library where you want to view pictures.

2. To open the library, click the title of the library on the page or in the Quick Launch bar, or click Site Contents and then click the library title.

   Note: A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

3. Do one of the following:

   • To display picture details in a table-like format, click Library, click the down arrow under Current View on the ribbon, and then click All Pictures.

   • To display small versions of the pictures, click Library, click the down arrow under Current View on the ribbon, and then click Thumbnails.

   • To display pictures in a slide show format where you can click through a series of large versions of the photos, click Library, click the down arrow under the Current View, and then click Slides. To change pictures, click the left or right arrows at the top left of the image.

     To create a similar, automatic slide presentation on a page, insert the Picture Library Slideshow Web Part, which lets you control the duration of picture display, whether to display pictures in random or sequential order, and how to display certain picture properties. For more info on Web parts, see Add, edit, minimize, or delete a Web Part from a page.

     Two other ways to change how pictures are viewed: Click the ellipses next to Find a file, and then click Modify this View. Or click Thumbnails, All Pictures, or Slides.

     

     For more on views, see Create, change, or delete a view of a list or library

   • To just view one picture, click on the file name, or the thumbnail. This will show the picture along with details about the file.

1. Navigate to the site containing the picture library where you want to view and edit picture properties.

2. On the Quick Launch bar, click the name of the library, or click Site Contents and click the library title.

   Note: A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

3. To display the picture’s properties dialog box, do one of the following:

   • If you're in the Thumbnail view, then click the thumbnail. To edit the picture properties, click Edit Item on the View tab of the ribbon.

   • If you're in the All Pictures view , click the ellipses ... next to the picture file you want to edit properties. Click the ellipses ... again on the callout that appears, and then click Properties, View Properties or Edit Properties.

4. You can edit the following parameters for your image:

   • Change the file Name. This is the name the file as its stored in the library.

   • Change the Title (or caption) of the picture. This is good to use if more than one picture in the library has the same name and you want to differentiate them. When you have a title, it's displayed in the Thumbnail, rather than the file name.

   • Add or change the Date Picture Taken. For example, you want to chronologically organize and track pictures. This is typically already filled in with the file's date (usually the date it was taken).

   • Enter a Description of the picture. Use this to provide more information about the picture for other users.

   • Enter one or more Keywords. This can make it easier to search for the picture or create custom views.

     Note: Depending on how your picture library was set up, there may be more properties to view and edit.

5. Click Save.

To edit pictures, the best way is use Open with Explorer, and then open the image files in an editor of your choice. This way, you can use any editor you prefer, such as Windows Paint or Windows Photo Gallery, apps you can download from the Microsoft Store, or a third-party tool like Gimp, PhotoShop, or PaintShop Pro.

Edit pictures with an external editor

1. On the Quick Launch bar, click the name of the library, or click Site Contents and then click the library title.

   Note: A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

2. Click the Library tab, and then click Open with Explorer.

   

3. In the Explorer window, right click on the file you want to edit, click Open with..., and then pick the photo editor you want to use (the editor must be installed on your computer).

4. Edit the file, and when you're done, just save the file.

5. Once you've edited all the files you want to, close Windows Explorer, and go back and refresh the SharePoint picture library. Your changes should be now visible.

1. Navigate to the site containing the picture library for which you want to download pictures.

2. On the Quick Launch bar, click the name of the library, or click Site Contents and then click the library title.

   Note: A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

3. Select a picture.

4. Click the ellipses (…) next to the picture.

   Note: If you're in Thumbnail view, switch to All Pictures to see the ellipses.

5. Click the ellipses (…) in the callout that appears, and then click Download or Download a Copy.

6. The file should be downloaded into your Downloads folder. If you're using Internet Explorer, you will get an option to open the file or the folder once the download is completed.

Download multiple files and folders using Windows File Explorer

1. Navigate to the site containing the picture library for which you want to select pictures and click the picture library's title.

2. Click the Library tab, and then click Open with Explorer.

   

3. Open a separate File Explorer window where you want to copy the files.

4. Locate and select the picture files you want to download and then drag them from the picture library window to the separate File Explorer window. You can copy single or multiple files, or folders this way.

5. If a file or folder already exists, you may get a dialog that will let you overwrite or skip the file.

1. Navigate to the site containing the picture library for which you want to download pictures.

2. On the Quick Launch bar, click the name of the library, or click Site Contents and then click the library title.

   Note: A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.

3. Select one or more pictures.

   • From All Pictures view, click to the left of multiple items so that they are highlighted and a check appears next to each one.

   • From Thumbnails view, point to the lower-left corner of each item and click the check that appears. The thumbnail should be highlighted.

4. In the Manage Group on the Files tab of the ribbon, click Delete Document, or press the Del key.