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If you'd like to change the name or location of a file without creating a new copy, follow these steps.

If you're a Microsoft 365 subscriber, then the easiest way to rename or move an Office file is to open the file in your Microsoft 365 desktop application—such as Word—then select the file name on the title bar. In the menu that appears you can rename the file, select a new location to move it to, or see the version history for the file.

The drop-down menu from the document title in Word for Office 365

If the file isn't a Microsoft Office file, or if you're not a Microsoft 365 subscriber, then the easiest way to rename or move a file is to use File Explorer in Windows.

Open File Explorer by going to My Computer, or by pressing Windows Key + E on your keyboard. Find the file you want to rename, select it and select Rename on the ribbon (or press F2 on your keyboard). Type the new name you want the file to have and press Enter.

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