Applies ToPublisher for Microsoft 365 Publisher 2021 Publisher 2019 Publisher 2016 Publisher 2013 Publisher 2010 Publisher 2007

You can print publications on a sheet of paper or a specific manufacturer's product and you can align your publication so it will print exactly where you want it.

To make it easier to align a publication with a specific manufacturer's product or to print multiple copies of a publication on a single sheet of paper when printing, turn crop marks on. You can turn the crop marks off after you align your publication on the sheet of paper.

Note: If you want to print different pages on the same sheet of paper — for example, by using mail merge to create mailing labels — see Create labels with different addresses in Publisher.

Determine your desktop printer's nonprintable region

If you intend to change the margins of your print job, it's a good idea to first determine your printer's nonprintable region. (To make sure that all sides of the border will print, you can preview your publication by clicking File > Print Preview.)

  1. Open Microsoft WordPad.

  2. Click File > Page Setup.

  3. Under Margins (inches), set the Left, Right, Top, and Bottom margin values to zero. The margins will be reset automatically to the minimum margin that is supported by the printer.

  4. Note the minimum margins.

Center your publication on a sheet of paper

If you want to center your publication on a sheet of paper (for example, if you are creating a proof before printing more copies), you can quickly do this by clicking One page per sheet in Print settings.

Note: If you click One page per sheet, you will not be able to adjust your margin guides.

  1. Click File > Print.

  2. UnderSettings, click One page per sheet.

Print at another position on the page

Whether you want to print on a blank sheet or paper or on a specific manufacturer's product, the procedure is the same.

Important: When you create a publication, such as a business card, that you want to print on a specific manufacturer's product, such as NCR's #NCR 982403 Business Card, be sure to select the template for that product before you create your business card publication. If you first design your business card and then select the manufacturer's product, you may need to redesign your card so that it fits on the product.

If the manufacturer's product is not listed, you can click Change Page Size in the Format Publications task pane and create a custom page size. For more information, see Resize the page or paper in Publisher.

Use the print options to choose a position

By adjusting the print options in the Print pane, you can specify where on a sheet of paper your publication will print.

Adjust print options
  1. Create or open a publication that is smaller than the paper size that you want to print on, for example, a business card.

  2. Click File > Print.

  3. Under Settings, increase or decrease the Copies of print job, and choose the paper size from Letter, A4, or other available options.

  4. Click Printer Properties, and in the Layout tab, under Orientation, select Landscape or Portrait.

Tip: If you want to print on a specific manufacturer's product, try printing on a blank page first to make sure that your publication will print in the correct location on the product.

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