Headers and footers in a worksheet

1. Select the worksheet or worksheets, chart sheet, or chart where you want to add or change headers or footers.

   Tip: You can select multiple worksheets with Ctrl+Left-click. When multiple worksheets are selected, [Group] appears in the title bar at the top of the worksheet. To cancel a selection of multiple worksheets in a workbook, select any unselected worksheet. If no unselected sheet is visible, right-click the tab of a selected sheet, and then select Ungroup Sheets.

2. On the Page Layout tab, in the Page Setup group, select the Dialog Box Launcher .

   

   Excel displays the Page Setup dialog box.

3. On the Header/Footer tab, select Custom Header or Custom Footer.

4. Select in the Left, Center, or Right section box, and then select any of the buttons to add the header or footer information that you want in that section.

   

5. To add or change the header or footer text, type additional text or edit the existing text in the Left, Center, or Right section box.

   Notes: 

   • To start a new line in a header or footer text box, press Enter.

   • To include a single ampersand (&) in the text of a header or footer, use two ampersands. For example, to include "Subcontractors & Services" in a header, type Subcontractors && Services.

Excel has many built-in text headers and footers that you can use. For worksheets, you can work with headers and footers in Page Layout view. For chart sheets or charts you need to go through the Page Setup dialog box.

1. Select the worksheet where you want to add or change a built-in header or footer.

2. Go to Insert > Header & Footer.

   

   Excel displays the worksheet in Page Layout view.

3. Select the left, center, or right header or the footer text box at the top or the bottom of the worksheet page.

   Tip: Selecting any text box selects the header or footer and displays the Header and Footer Tools, adding the Design tab.

4. On the Design tab, in the Header & Footer group, select Header or Footer, and then select the built-in header or footer that you want.

   

Instead of picking a built-in header or footer, you can choose a built-in element. Many elements (such as Page Number, File Name, and Current Date) are found on the ribbon. For worksheets, you can work with headers and footers in Page Layout view. For chart sheets or charts, you can work with headers and footers in the Page Setup dialog box.

1. Select the worksheet to which you want to add specific header or footer elements.

2. Go to Insert > Header & Footer.

   

   Excel displays the worksheet in Page Layout view.

3. Select the left, center, or right header or footer text box at the top or the bottom of the worksheet page.

   Tip: Selecting any text box selects the header or footer and displays the Header and Footer Tools, adding the Design tab.

4. On the Design tab, in the Header & Footer Elements group, select the elements that you want.

   

1. Select the chart sheet or chart where you want to add or change a header or footer element.

2. Go to Insert > Header & Footer.

   

   Excel displays the Page Setup dialog box.

3. Select Custom Header or Custom Footer.

   

4. Use the buttons in the Header or Footer dialog box to insert specific header and footer elements.

   Tip: When you rest the mouse pointer on a button, a ScreenTip displays the name of the element that the button inserts.

For worksheets, you can work with headers and footers in Page Layout view. For chart sheets or charts, you can work with headers and footers in the Page Setup dialog box.

1. Select the worksheet where you want to choose header and footer options.

2. Go to Insert > Header & Footer.

   

   Excel displays the worksheet in Page Layout view.

3. Select the left, center, or right header or footer text box at the top or the bottom of the worksheet page.

   Tip: Selecting any text box selects the header or footer and displays the Header and Footer Tools, adding the Design tab.

4. On the Design tab, in the Options group, check one or more of the following:

   

   • To remove headers and footers from the first printed page, select the Different First Page check box.

   • To specify that the headers and footers on odd-numbered pages should differ from those on even-numbered pages, select the Different Odd & Even Pages check box.

   • To specify whether the headers and footers should use the same font size and scaling as the worksheet, select the Scale with Document check box.

     To make the font size and scaling of the headers or footers independent of the worksheet scaling, which helps create a consistent display across multiple pages, clear this check box.

   • To make sure the header or footer margin is aligned with the left and right margins of the worksheet, select the Align with Page Margins check box.

     To set the left and right margins of the headers and footers to a specific value that is independent of the left and right margins of the worksheet, clear this check box.

1. Select the chart sheet or chart where you want to choose header or footer options.

2. Go to Insert > Header & Footer.

   

   Excel displays the Page Setup dialog box.

3. Select one or more of the following:

   

   • To remove headers and footers from the first printed page, select the Different first page check box.

   • To specify that the headers and footers on odd-numbered pages should differ from those on even-numbered pages, select the Different odd & even pages check box.

   • To specify whether the headers and footers should use the same font size and scaling as the worksheet, select the Scale with document check box.

     To make the font size and scaling of the headers or footers independent of the worksheet scaling, which helps create a consistent display across multiple pages, clear the Scale with Document check box.

   • To guarantee that the header or footer margin is aligned with the left and right margins of the worksheet, select the Align with page margins check box.

     Tip: To set the left and right margins of the headers and footers to a specific value that is independent of the left and right margins of the worksheet, clear this check box.

To close the header and footer, you must switch from Page Layout view to Normal view.

• Go to View > Normal.

  

  You can also select Normal on the status bar.

1. Go to Insert > Header & Footer.

   

   Excel displays the worksheet in Page Layout view.

2. Select the left, center, or right header or the footer text box at the top or the bottom of the worksheet page.

   Tip: Selecting any text box selects the header or footer and displays the Header and Footer Tools, adding the Design tab.

3. Press Delete or Backspace.

   Note: If you want to delete headers and footers for several worksheets at once, select the worksheets, and then open the Page Setup dialog box. To delete all headers and footers instantly, on the Header/Footer tab, select (none) in the Header or Footer box.