The simplest way to create a hyperlink in a Microsoft 365 document is to press ENTER or the SPACEBAR immediately after typing a webpage address (e.g., www.contoso.com). Microsoft 365 will then automatically convert the address into an active link.
You can also create links to files on your computer, email addresses, and specific locations in a document. After creating a link, you can edit its address, displayed text, color, and font style. See the applicable topics below.
Notes:
-
You can learn how to remove links or stop automatic hyperlinks here.
-
This article applies to desktop versions of Word, Excel, Outlook, and PowerPoint. Microsoft 365 Online offers a simplified set of hyperlink features. In previous desktop versions of Microsoft 365, you can work within the file to implement advanced hyperlink features. Alternatively, you can try or buy the latest version of Microsoft 365.
-
Select the text or picture that you want to function as a hyperlink.
-
On the ribbon's Insert tab, select
-
In the Insert Hyperlink box, enter your target-destination link in the Address box.
Note: If you don't see the Address box, make sure Existing File or Web Page is selected under Link to.
Optionally, enter different wording in the Text to display box.
Note: If you don't know the address for your hyperlink, you can click Browse the Web
Optional: You can customize the ScreenTip that appears when you rest the pointer over the hyperlink. Click ScreenTip in the top-right corner of the Insert Hyperlink dialog box and enter your preferred text.
You can create and embed a hyperlink to an existing file on your computer -- or to a new file that you will create on your computer.
-
Select the text or picture on which you will integrate the hyperlink.
-
On the ribbon Insert tab, select
-
In the Insert Hyperlink window, under Link to, do one of the following:
-
Link to existing destination To link to an existing file, click Existing File or Web Page under Link to, and then find the file in the Look in list or the Current Folder list.
-
Create a new target destination To create a new, blank file and link to it, click Create New Document under Link to, type a name for the new file, and either use the location shown under Full path or browse to a different save location by clicking Change. You can also choose whether to Edit the new document later or open and Edit the new document now.
-
Optional: To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip in the top-right corner of the Insert Hyperlink dialog box and enter the text you want.
-
Select the text or picture that you want to display as the hyperlink.
-
On the ribbon Insert tab, select
-
Under Link to, click E-mail Address.
-
Enter the target email address in the E-mail address box -- or select from the list of Recently used e-mail addresses.
-
In the Subject box, type the message subject.
Caution: Some web browsers and email programs might not recognize the subject line.
Optional: To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip in the top-right corner of the Insert Hyperlink dialog box and enter your preferred text.
You can also create a hyperlink to a blank email message by simply typing the address in the document. For example, type someone@example.com, and Microsoft 365 will create the hyperlink for you.
You can create a hyperlink that links to a Word document or to an Outlook email message that includes heading styles or bookmarks. You can also link to slides or custom shows in PowerPoint presentations and specific cells and sheets in Excel spreadsheets.
Tip: You can learn about adding bookmarks here.
Create a hyperlink to a location in the current document
-
Select the text or picture that you want to function as a hyperlink.
-
On the ribbon Insert tab, select
-
Under Link to, click Place in This Document.
-
In the list, select the heading (current document only), bookmark, slide, custom show, or cell reference to which you will link.
Optional: To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip in the top-right corner of the Insert Hyperlink dialog box and enter your preferred text.
Create a hyperlink to a location in another document
-
Select the text or picture that you want to display as a hyperlink.
-
On the ribbon Insert tab, select
You can also right-click the text or picture and click Link on the shortcut menu.
-
Under Link to, click Existing File or Web Page.
-
In the Look in box, click the down arrow, and find and select the file that you want to link to.
-
Click Bookmark, select the heading, bookmark, slide, custom show, or cell reference that you want, and then click OK.
Optional: To customize the ScreenTip that appears when you rest the pointer over the hyperlink, click ScreenTip in the top-right corner of the Insert Hyperlink dialog box and enter your preferred text.
-
Right-click the hyperlink and click Edit Hyperlink.
-
To change the appearance, such as font style, color, etc... right-click the link and click Font... on the shortcut menu or click a style option on the mini toolbar.
-
You can customize the ScreenTip that appears when you hover over the hyperlink. Right-click the link, click Edit Hyperlink, click ScreenTip in the top-right corner of the dialog box, and enter your preferred text.
