See files shared with you in OneDrive
Applies ToOffice for business OneDrive (work or school) Microsoft Office OneDrive (home or personal) OneDrive for Mac

In OneDrive on the web, the Shared view shows files and folders that others have shared with you. After you share a file, it automatically appears under Shared in the navigation.

Notes: 

  • Items that others share with you are housed on their OneDrive, so viewing and working with shared items is slightly different than viewing and working with other files on your OneDrive. 

  • The Shared view in OneDrive shows all your files and folders that aren't private.

  • If you're a Microsoft 365 subscriber, you can also see shared files from the latest version of Word, Excel, or PowerPoint.

What you see differs depending on whether you're signed in with a personal account or a work or school account. Select your version of OneDrive from one of the tabs below:

  1. Sign in to OneDrive.com with your personal Microsoft account.

  2. In the left pane, under OneDrive, select Shared. Files or folders shared with you appear under the names of the people who shared them.

  3. Select a file or folder to open it, just as you would any other item in OneDrive.

Helpful info about shared folders 

When you open a shared OneDrive file while signed in to your Microsoft account, people with permission to edit that file can see that you've opened it. People who can edit will also be able to see your name, email address, and profile picture.

If you copy a shared file to your Files view (by using the Copy to option), any changes you make to the saved copy will not be reflected in the original file, so no one else with access to the original file will see your changes.

If the owner of the original file revokes your access or deletes the original file, it will disappear from your Shared view.

You can't move items out of the Shared view into your Files view, but you can add a shortcut to shared folders if you have edit permission to a folder, which also allows you to view them on your computer. See below for more info. 

View a Shared folder on your computer

If you have edit permission to a shared folder, you can add a shortcut to it under your Files view. This will keep the shared folder alongside your own folders in your Files list, and makes it easier to move items between folders and work on items offline. If you sync the folder to your Windows or Mac computers running the OneDrive app, you can see it on your device and work with the folder offline.

Any updates you make sync with the shared folder, so everyone with access to the folder is up to date. For more information, see Add and sync shared folders to your OneDrive

What do "Can view" and "Can edit" mean?

People sharing items with you can give you permission to either view or edit them.

  • Can view - You can only open and view the item, but you can't move or update it.

  •  Can edit- You can move or copy the item within the shared folder, or to your own OneDrive. You can also share the item with others. 

Remove items from the Shared list

If you no longer want or need access to a file or folder that's been shared with you, you can remove it. This won't delete the folder and will just remove if from your view. 

  1. In the OneDrive on the web, from the left side navigation pane, select Shared

  2. Select the files or folders you want to remove from your Shared view, then select Remove from shared list.

Related topics

See files you shared

Stop sharing OneDrive or SharePoint files or folders, or change permissions

Add shortcuts to shared folders in OneDrive for work or school

Add and sync shared folders to OneDrive for home

Need more help?

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For technical support, go to Contact Microsoft Support, enter your problem and select Get Help. If you still need help, select Contact Support to be routed to the best support option.

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Admins Admins should view Help for OneDrive Admins, the OneDrive Tech Community or contact Microsoft 365 for business support.

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